Meeting Type: BCC Regular Meeting
Meeting Date: 7/3/2018
Item Status: New
From: Ronald J. Cink, County Administrator
Submitted by: Keri E. Green, Administrative Support Specialist III
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ITEM TITLE
Title
Voting Administration - Agreement for the Use of New Life Assembly of God Church as a Voting Location for Voting Precinct No. 7
Body
STAFF RECOMMENDATION
Recommendation
To provide for the use of the Voting Place (New Life Assembly of God, Incorporated, located at 10424 U.S. Highway 31, Spanish Fort, Alabama) for Baldwin County Voting Precinct No. 7, which benefits citizens in their exercise of the electoral franchise, take the following actions:
1) Execute an Agreement between the Baldwin County Commission and the New Life Assembly of God, Incorporated (Church) to accomplish the parameters set forth in said Agreement, with Agreement commencing on July 17, 2018, and expiring on July 16, 2021; and
2) Authorize County personnel to accomplish external grounds-cleaning on the grounds of the Voting Place for Baldwin County Voting Precinct No. 7 after any election; and
3) Authorize an expenditure not to exceed $235.00, from Baldwin County Elections Contract Services Fund 51910.5150, to accomplish the provision of professional cleaning services in the Voting Place for Baldwin County Voting Precinct No. 7 after any election.
End
BACKGROUND INFORMATION
Previous Commission action/date: May 19, 2015, Regular BCC Meeting
Background: During the May 19, 2015, regular meeting, the Baldwin County Commission (Commission) approved the use of the New Life Assembly of God Church (10424 U.S. Highway 31, Spanish Fort) as a Voting Place for Baldwin County Voting Precinct No. 7. The current Agreement 5/19/2015 Item BA1 expires on July 17, 2018.
Since the Church has allowed its premises for use for voting, the Commission shall continue to provide professional cleaning, by an outside vendor, of the room at the Church used for voting after each election as well as external grounds-cleaning (i.e. picking up trash) around the Church after each election (generally accomplished by the Parks Division).
This agenda item authorizes the renewal of the Agreement between the Commission and New Life Assembly of God Church to accomplish the aforesaid. Staff has discussed the matter with the Pastor of the Church, Mr. Ferron Smith, who has agreed to continue said Agreement.
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed $235.00 each post-election
Budget line item(s) to be used: 51910.5150 - Contract Services: Baldwin County Elections Account
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents? Yes
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up Click or tap to enter a date.
Individual(s) responsible for follow up: Administration Department: Have Agreement signed and send Correspondence.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Administration Correspondence to:
Mr. Ferron L. Smith, President and Senior Pastor
New Life Assembly of God, Incorporated
P.O. Box 7034
Spanish Fort, Alabama 36577
cc: Kim Creech, Ron Cink, Joey Nunnally, Madison Steele
Additional instructions/notes: N/A