Meeting Type: BCC Regular Meeting
Meeting Date: 7/3/2018
Item Status: New
From: Joey Nunnally, P.E., County Engineer
B. Taylor Rider, BRATS Director of Transportation
Kimberly Creech, County Clerk Treasurer
Submitted by: Chandra Middleton, Assistant Director of Transportation
______________________________________________________________________
ITEM TITLE
Title
Revision to Bus Chassis Pricing for Baldwin Regional Area Transit Systems (BRATS) Fiscal Year 2018 Bus Order
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Clerk Treasurer to process an interim check issued to the Alabama Department of Transportation (ALDOT) for County Funds Due in the amount of $194.00 due to a bus chassis price change.
End
BACKGROUND INFORMATION
Previous Commission action/date: 05/15/2018 - Approved the purchase of one (1) transit vehicle with 5311 funds and one (1) transit vehicle with 5307 funds.
Background: On May 15, 2018, the Baldwin County Commission approved the purchase of two transit vehicles with federal funds. At the time of submittal, the chassis prices were $53,690.00 each. On June 20, 2018, the Alabama Department of Transportation contacted BRATS to inform them that the chassis pricing had increased to $54,175.00 each resulting in a difference, after the federal funding was applied, of $97.00 each for a total increase of $194.00. This check is required for them to finalize and process the order.
FINANCIAL IMPACT
Total cost of recommendation: $194.00
Budget line item(s) to be used: 51930.5550
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Yes, needs immediate attention due to ALDOT holding bus order until check is received.
Individual(s) responsible for follow up: Accounting Department is to issue an interim check in the amount of $194.00 and mail to the below address.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail check in the amount of $194.00 to the following address:
Alabama Department of Transportation
Attention: Robert Echols
1100 John Overton Drive
Montgomery, Alabama 36110
Additional instructions/notes: Please notify Chandra Middleton once it is placed in the mail.