Meeting Type: BCC Regular Meeting
Meeting Date: 7/17/2018
Item Status: New
From: Ronald J. Cink, County Administrator
Submitted by: Anu Gary, Administration/Records Manager
______________________________________________________________________
ITEM TITLE
Title
Payment to Violetta Smith, Absentee Election Manager for Duties Related to the 2018 Statewide Primary Election and Primary Run-off Election
Body
STAFF RECOMMENDATION
Recommendation
Related to the 2018 Statewide Primary Election and Primary Run-off Election, take the following actions:
1) Pursuant to Section 17-11-14 of the Code of Alabama (1975), determine the amount of compensation to be paid to the Absentee Election Manager, Violetta Smith, and for the applicable absentee election time period recognized by law for the 2018 Statewide Election Cycle, to be the same pay as a Precinct Inspector for federal/state/statewide elections provided at (Baldwin County Commission) Policy #2.10 [$125.00 per day worked with eligibility for an additional $25.00 per day worked if certified as a qualified poll worker or completing a local election school] which is compliant to Section 17-8-12 of the Code of Alabama 1975; and
2) Authorize an adjustment payment to Violetta Smith, based on the hours worked as listed in the time sheet net exclusive of overtime compensation related to job duties as Absentee Election Manager to comply with the statutory requirements of compensation for Absentee Election Manager, as follows for the June 5, 2018, Primary Election and the July 17, 2018, Primary Run-off Election:
June 5, 2018 Primary Election $3,113.85 (April 20, 2018 - June 5, 2018); and
July 17, 2018, Primary Run-off $1,181.85 (June 6, 2018 - June 19, 2018).
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BACKGROUND INFORMATION
Previous Commission action/date: February 20, 2018
Background: On February 20, 2018, the Commission took the following actions:
“Related to the 2018 Statewide Primary Election, Primary Run-off Election and General Election, take the following actions:
1) Acknowledge the Appointing Board’s selection of Violetta Smith as the Absentee Election Manager for the applicable absentee election time period recognized by law during the 2018 Primary Election, Primary Run-off Election and General Election, as county employee who works as a poll worker or with absentee balloting as part of his or her job responsibilities as a county employee, and to be paid for working the hours he or she is required to spend at the polls and waive Baldwin County Commission Policy #2.10, not allowing the county employee listed above to receive any additional fees; and
2) Pursuant to Section 17-11-2 of the Code of Alabama (1975), recognize the performance at and designate the place/office where the Absentee Election Manager shall perform such public duties for the applicable absentee election time periods recognized by state law during the 2018 Statewide Primary, Primary Run-off and General Election Cycle, as follows:
Place: Baldwin County Probate Office at the County Seat in Bay Minette, Alabama
Office: Office of Judge of Probate, Baldwin County, Alabama
Time: 8:00 AM - 4:30 PM (Monday - Friday)
3) Authorize the execution of a Contract for Services with Rhonda Smith for her service as Assistant to the Absentee Election Manager at a rate of compensation of $75.00 per day worked [as paid from Baldwin County Budget Line Item 51910.5150] for the applicable absentee election time periods recognized by law during the 2018 Primary, Primary Run-off and General Election Cycle (the term of the Contract shall commence no earlier than April 21, 2018, and expire no later than November 7, 2018, unless sooner terminated as set forth in the Contract).”
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Violetta Smith, Absentee Election Manager, has submitted her time sheet on hours worked for the June 5, 2018, election, which has been completed and for hours worked up until June 19, 2018, for the upcoming July 17, 2018 election.
The Code of Alabama 1975 provides for the services of an Absentee Election Manager during elections in the state. In conformance with Alabama law, and related to the Absentee Election Manager, the Baldwin County Commission must determine or designate certain provisions, as follows:
The County Commission determines the amount of compensation to be paid to the Absentee Election Manager during his/her period of service (i.e. the 45 days prior to each election and the 1 day of each election) with the pay not being less than is provided by State law for precinct inspectors.
Note: The recommended action provides for the same compensation as the Baldwin County Commission provides its precinct inspectors by Commission Policy #2.10 which is in conformance to applicable State law: $125.00 a day worked with eligibility for an additional $25.00 a day worked if completing a local election school or being certified a qualified poll work by the Probate Judge.
FINANCIAL IMPACT
Total cost of recommendation:
$3,113.82 for June 5, 2018 Primary Election
$1,181.85 for July 17, 2018, Primary Run-off Election
Budget line item(s) to be used: 51910 Elections
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney Approved.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): Clerk Treasurer - Issue payment.
Additional instructions/notes: N/A