Meeting Type: BCC Regular Meeting
Meeting Date: 7/17/2018
Item Status: New
From: Ron Cink, County Administrator
Submitted by: Anu Gary, Administration/Records Manager
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ITEM TITLE
Title
Absentee Election Duties Related to the 2018 Statewide Primary Run-off Election and General Election
Body
STAFF RECOMMENDATION
Recommendation
Related to the 2018 Statewide Primary Run-off Election and General Election, take the following action:
1) Pursuant to Section 17-11-14 of the Code of Alabama (1975), determine the amount of compensation to be paid to the Absentee Election Manager, the Honorable Jody Wise Campbell, and for the applicable absentee election time period recognized by law during the remainder of the 2018 Statewide Election Cycle, effective at 12:01 a.m. on June 20, 2018, for the July 17, 2018 and November 6, 2018 elections, to be the same pay as a Precinct Inspector for federal/state/statewide elections provided at (Baldwin County Commission) Policy #2.10 [$125.00 per day worked with eligibility for an additional $25.00 per day worked if certified as a qualified poll worker or completing a local election school] which is compliant to Section 17-8-12 of the Code of Alabama 1975.
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BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Due to Circuit Clerk Jody Wise Campbell running for office with opposition during the 2018 Primary Election, her absentee election manager duties were assigned to Violetta Smith, Elections Coordinator at the Judge of Probate Office on February 20, 2018. Ms. Rhonda Smith was contracted to be the Assistant to the Absentee Election Manager at that time.
On June 13, 2018, an email request was received from Ms. Campbell to take over the duties of the Absentee Election Manager for the rest of the General Election Cycle for 2018 (July 17, 2018 primary run-off election and November 6, 2018, General Election), and for Ms. Evelina Hernandez to take over the duties of the Assistant to the Absentee Election Manager for the same.
On June 20, 2018, Ms. Campbell took over the duties of the Absentee Election Manager and Ms. Violetta Smith is no longer acting in the capacity of the Absentee Election Manager. Ms. Rhonda Smith is currently working as the Assistant to the Absentee Election Manager.
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The Code of Alabama 1975 provides for the services of an Absentee Election Manager during elections in the state. In conformance with Alabama law, and related to the Absentee Election Manager, the Baldwin County Commission must determine or designate certain provisions, as follows:
1. The County Commission determines the amount of compensation to be paid to the Absentee Election Manager during his/her period of service (i.e. the 45 days prior to each election and the 1 day of each election) with the pay not being less than is provided by State law for precinct inspectors.
Note: The recommended action provides for the same compensation as the Baldwin County Commission provides its precinct inspectors by Commission Policy #2.10 which is in conformance to applicable State law: $125.00 a day worked with eligibility for an additional $25.00 a day worked if completing a local election school or being certified a qualified poll work by the Probate Judge.
FINANCIAL IMPACT
Total cost of recommendation:
July 2018, Election (FY2018)
$6,750 +/- $150 per day worked not to exceed 45 days (Absentee Election Manager Compensation)
$3.375 +/- $75 per day worked not to exceed 45 days (Assistant)
November 2018, Election (FY2019)
$6,750 +/- $150 per day worked not to exceed 45 days (Absentee Election Manager Compensation)
$3,375 +/- $75 per day worked not to exceed 45 days (Assistant)
Budget line item(s) to be used: 51910 Elections
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): Absentee Election Manager Jody Wise Campbell (notify via email only)
Additional instructions/notes: N/A