Meeting Type: BCC Regular Meeting
Meeting Date: 8/7/2018
Item Status: New
From: Ronald J. Cink, County Administrator
Submitted by: Christel Carpenter, Administrative Support Specialist III
______________________________________________________________________
ITEM TITLE
Title
Request from Fort Mims Restoration Association - Reenactment and Living History Event at Fort Mims on August 25-26, 2018
Body
STAFF RECOMMENDATION
Recommendation
Related to the Fort Mims Restoration Association's Fort Mims Reenactment and Living History event on August 25-26, 2018, take the following actions:
1) Approve the Maintenance Paint Crew (Highway Department) to mark/paint the parking lot at the Fort Mims State Historic Site just prior to the event; and
2) Approve the Parks Crew (Highway Department) to clean up at the Fort Mims State Historic Site just prior to the event; and
3) Request Southeast Mosquito Control to provide mosquito spraying for the Fort Mims State Historic Site just prior to the event; and
4) Authorize an expenditure of public funds in the amount of $121.25 to be paid to A & M Portables, Inc. for the use of five (5) handicap portable toilets to be delivered to the event site on Friday, August 24, 2018, and picked up on Monday, August 27, 2018; and
5) Approve the use of forty-five (45) large rolling garbage carts from the Solid Waste Department, for use throughout the Fort Mims State Historic Site for the event, at a cost totaling $55.00 ($10.00 delivery fee, $1.00 per cart); and
6) Approve the use of one (1) medium size Baldwin Regional Area Transit System (BRATS) bus on August 25, 2018, for 8 hours and August 26, 2018, for 7 hours, at a cost of $825.00 ($55.00 per hour) to transport attendees.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Ms. Claudia Campbell, President of the Fort Mims Restoration Association (FMRA), has requested assistance from the Baldwin County Commission in preparing the site for the August 25-26, 2018, Reenactment and Living History event at Fort Mims. She has also requested the use of a Baldwin Regional Area Transit System (BRATS) bus for transporting attendees to and from the site. The FMRA maintains the Fort Mims State Historic Site for the Alabama Historical Commission.
FINANCIAL IMPACT
Total cost of recommendation: $825.00 total for BRATS transportation, $55.00 total for trash carts, $121.25 total to A & M Portables for portable restrooms
Budget line item(s) to be used: 51125.5150.03
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration: Send correspondence to:
Claudia Campbell, President
Fort Mims Restoration Association
64960 Slaughter Lane
Stapleton, Alabama 36579
Cc: Taylor Rider
Chandra Middleton
Joey Nunnally
Pete Peterson
Randy Black
Audra Mize
Terri Graham
Ed Fox
Madison Steele
Cliff Milton
Kim Creech
Ron Cink
Christel Carpenter: Prepare requisition and coordinate the delivery and pick-up of the portable restrooms and schedule the mosquito control spraying.
Highway Department: Mark/paint the parking lot at the Fort Mims State Historic Site for vehicles just prior to the event.
Solid Waste Department: Place forty-five (45) large rolling garbage cans for use throughout the Fort Mims State Historic Site just prior to the event.
BRATS: Coordinate with Ms. Claudia Campbell.
Additional instructions/notes: N/A