Meeting Type: BCC Regular Meeting
Meeting Date: 8/7/2018
Item Status: New
From: Ronald J. Cink, County Administrator
Submitted by: Anu Gary, Administration/Records Manager
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ITEM TITLE
Title
Request from the City of Fairhope to Use County Voting Machines for Its Municipal Special Election to be Held on October 2, 2018
Body
STAFF RECOMMENDATION
Recommendation
As requested by the City of Fairhope, and to cooperate in the administration of the electoral franchise benefiting the public, authorize said municipality the ability to use the following allotted voting machines, at no cost, for its October 2, 2018, Special Municipal Election with the understanding that said municipality shall be responsible for all costs associated to the provision of services of the County Voting Machine Custodian and any and all other election related costs:
Three (3) Voting Machines; and
One (1) Automark 87000 (HAVA) Compliant Voting Machine.
End
BACKGROUND INFORMATION
Previous Commission action/date: July 24, 2018, BCC Work Session
Background: The City of Fairhope is conducting a Special Municipal Election on October 2, 2018, and is requesting the use of the County's voting machines, three (3) standard voting machines and one (1) Automark (handicap accessible) voting machine.
It has been the practice of the County to allow the free use of the county voting machines for municipal elections if so requested with the understanding that the municipality pay any and all costs related to the Voting Machine Custodian's assistance and balloting supplies.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration/Probate Office
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - Correspondence to:
The Honorable Karin Wilson
Mayor, City of Fairhope
ATTN: Lisa Hanks, City Clerk
P. O. Drawer 429
Fairhope, Alabama 36533
cc via email: County Commissioners, Probate Judge Tim Russell, Violetta Smith, Ronald Cink, Lisa Hanks (City Clerk)
Violetta Smith to coordinate Virgil Millan (Voting Machine Custodian) for any necessary preparations.
Additional instructions/notes: N/A