Meeting Type: BCC Regular Meeting
Meeting Date: 8/7/2018
Item Status: New
From: Anu Gary, Administration/Records Manager
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Annual Advertising Contract with Gulf Coast Newspapers for FY 2018-2019
Body
STAFF RECOMMENDATION
Recommendation
Approve the annual contract between the Baldwin County Commission and the Gulf Coast Newspapers for display and legal advertising rates for all departments of the Baldwin County Commission as follows:
Legal Advertising Display Rates
Based on $11.00 pci (per column inch) rate for all papers
Legal Advertising Per Word Rates
$.28 per word with each additional run date same ad: $.28 per word
The contract will be effective and commence September 3, 2018, for a term of one year, expiring September 3, 2019.
End
BACKGROUND INFORMATION
Previous Commission action/date: August 15, 2017 - last contract approval date
This is an annual contract with the Gulf Coast Newspapers. The rates for 2018-2019 are the same as in the previous contract for 2017-2018.
Background: Yes
FINANCIAL IMPACT
Total cost of recommendation: Depends on volume of ads
Budget line item(s) to be used: Various departments’ budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? No
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff - Have Chairman execute contract and forward a copy of fully executed contract to:
Jeniece Bouzan
jeniece@gulfcoastmedia.com
April Wallace
april@gulfcoastmedia.com
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A