Meeting Type: BCC Work Session
Meeting Date: 8/14/2018
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Taylor Rider, BRATS Director of Transportation
Submitted by: Chandra Middleton, Assistant Director of Transportation
______________________________________________________________________
ITEM TITLE
Title
2018-2019 Agreement for Transportation Services between Baldwin County Commission and AltaPointe Health Systems, Inc.
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1. Adopt Resolution #2018-103 and approve an Agreement between the Baldwin County Commission and AltaPointe Health Systems, Inc. for the Baldwin Regional Area Transit System (BRATS) to provide four (4) transportation routes Monday through Friday to all Baldwin County locations of AltaPointe Health Systems, Inc. at the cost of $1,470.88 per route for a total of $5,883.50 per month to be paid by AltaPointe Health Services, Inc. (The term of this agreement shall commence on October 1, 2018, and expire September 30, 2019, and is contingent on Alabama Department of Transportation approval.); and
2. Authorize the execution of any documents related to this agreement.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: AltaPointe Health Systems, Inc. has requested that BRATS renew the annual agreement providing transportation service to all their existing locations within Baldwin County. This annual contract shall be effective and control any and all service rendered from the date of October 1, 2018, and it shall be binding up to and including September 30, 2019. AltaPointe Health Systems, Inc. agrees to the payment schedule of each route at $1,470.88 per route equaling the total of $5,883.50 per month for all four (4) routes.
The payment schedule in 2017-2018 for AltaPointe Health Systems, Inc. was $1,435.00 per month equaling a total of $5,740.00 per month for all four (4) routes.
This agreement is a standard document used by the Alabama Department of Transportation and has not been altered since last year’s approval with the exception of names, titles, amounts, and addresses as deemed necessary.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: This contract is a standard document used by the Alabama Department of Transportation and has not been altered since last year’s approval with the exception of names, titles, amounts, and addresses as deemed necessary.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Agreement must be fully executed prior to October 1, 2018.
Individual(s) responsible for follow up: Administration Staff and BRATS Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1. Administration Staff is responsible for follow up on activities on this recommendation.
2. Specific action/actions required as follow up:
A. Have three (3) original agreements executed. (One for Baldwin County Commission, one for AltaPointe Health Systems, Inc. and one for the Alabama Department of Transportation.)
B. Mail the three (3) original documents to:
AltaPointe Health Care Systems, Inc.
Attention: Tammy Ruffin
372 South Greeno Road
Fairhope, Alabama 36532
C. Once received from AltaPointe, obtain signature of Chairman for the agreement which authorizes BRATS to provide transportation services to AltaPointe Health Services, Inc.
D. Witness and notarize signatures in appropriate areas of said agreement.
E. Once AltaPointe and the Baldwin County Commission has signed, please forward the three (3) original agreements to Alabama Department of Transportation for their approval and signature at the following address:
Alabama Department of Transportation
Attention: Mr. D.E. Phillips, Jr. P.E.
1100 John Overton Drive
Montgomery, Alabama 36110
F. Forward a full executed original to AltaPointe Health Systems and a copy to BRATS Assistant Director, Chandra Middleton.
G. BRATS bookkeeping will bill accordingly.
Additional instructions/notes: N/A