Meeting Type: BCC Work Session
Meeting Date: 8/14/2018
Item Status: New
From: Wanda Gautney, Purchasing Director; Terri Graham, Solid Waste Director; Ed Fox, Landfill Manager
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG18-29 - Annual Scrap Metal and White Good Recycling Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the highest responsible bidder, Smith Scrap Metal, LLC, as per the attached Award Listing for the sale of the County’s Scrap Metal and White Good Recycling Services and authorize the Chairman to execute the Contract. (Contract shall be effective and commence upon the same date as full execution for twelve (12) months.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
06/05/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Annual Scrap Metal & White Good Recycling Services for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
07/17/2018 meeting: Authorized the Purchasing Director to re-bid the Annual Scrap Metal and White Good Recycling Services and authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on August 7, 2018, at 2:30 P.M. Three (3) bids were received. The bid will be awarded for twelve (12) months to the highest responsible bidder. Recommend the Commission award the bid to Smith Scrap Metal, LLC, as per the attached Award Listing and authorize the Chairman to execute the Contract.
Bid Tabulation attached.
FINANCIAL IMPACT
Total cost of recommendation: Revenue to County
Budget line item(s) to be used: Various Department Budgerts
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Standard County Contract
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 8/21/18
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A