Meeting Type: BCC Work Session
Meeting Date: 9/11/2018
Item Status: New
From: Kelly Childress, Council on Aging Coordinator
Submitted by: Beverly Johnson, Council on Aging Office Administrator
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ITEM TITLE
Title
Fiscal Year 2018-2019 Title III Older Americans Act Contract with South Alabama Regional Planning Commission (SARPC)
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Fiscal Year 2017-2018 Contract for Services under the Title III Older Americans Act (Contract #302-AAA-2019 with a beginning date of October 1, 2018, and an ending date of September 30, 2019) with SARPC, which allocates $112,998 in federal funds and $13,500 in State funds (totaling $126,498), to the Council on Aging for operating expenses related to providing services for older individuals throughout Baldwin County; and
2) Authorize the Chairman to sign the Contract for Services and any related documents.
1
End
BACKGROUND INFORMATION
Previous Commission action/date: June 5, 2018: Approved to submit Title III contract application requesting funds of $130,029, effective, October 1, 2018 through September 30, 2019
Background: Each year the South Alabama Regional Planning Commission provides Title III federal funds and state funds to support the operations of the Baldwin County Council on Aging programs. This contract is for the upcoming fiscal year, October 1, 2018, through September 30, 2019.
FINANCIAL IMPACT
Total cost of recommendation: Upon approval, Council on Aging would RECEIVE $126,498 from SARPC, in FY 2019.
Budget line item(s) to be used: 140.44400 (revenue)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Before September 30, 2018
Individual(s) responsible for follow up: Administration Staff.
Action required (list contact persons/addresses if documents are to be mailed or emailed): This document requires the signature of the Commission Chairman and County Administrator, before October 1, 2018, which is the contract begin date.
Administration staff to obtain signatures and provide a cover letter addressed to:
South Alabama Regional Planning Commission
Attn: Mrs. Julie McGee, Area Agency on Aging
P.O. Box 1655
Mobile, Alabama 36633
Administration to copy Council on Aging on the letter and signed contract.
1) One original fully executed contract should be forwarded to Mrs. Julie McGee, Director, Area Agency on Aging
2) Council on Aging to submit weekly and monthly reports as outlined in the contract and copy the budget staff on all requests for payment.
Additional instructions/notes: N/A