Baldwin County, Alabama
File #: 18-1034    Version: 1
Agenda section: Consent Status: Passed
File created: 9/25/2018 Meeting type: Baldwin County Commission Regular
On agenda: 10/2/2018 Final action: 10/2/2018
Agenda item title: Competitive Bid #WG16-44A - Provision of Guardrail Installation and Repair on County Right-of-Ways for the Baldwin County Commission
Attachments: 1. Email C & H Construction 9.11.18, 2. WG16-44A Award Listing, 3. Contract C & H Construction Services, LLC

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/2/2018

Item Status:   New

From: Wanda Gautney, Purchasing Director; Joey Nunnally, County Engineer; Frank Lundy, Maintenance Engineer

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG16-44A - Provision of Guardrail Installation and Repair on County Right-of-Ways for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Extend the Contract for Competitive Bid #WG16-44A - Provision of Guardrail Installation and Repair on County Right-of-Ways with C & H Construction Services, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 1, 2016.  The Contract extension will expire on November 1, 2019.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

 

08/02/2016 meeting:  1) Approved the specifications for the Provision of Guardrail Installation and Repair on County Right-of-Ways and authorized the Purchasing Manager to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

09/20/2016 meeting:  1) Rejected all bids received and approved revised specifications and authorized the Purchasing Manager to re-bid for the Provision of Guardrail Installation and Repair on County Right-of-Ways; and 2) Authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

11/01/2016 meeting:  Awarded the bid for the Provision of Guardrail Installation and Repair on County Right-of-Ways to C & H Construction Services, LLC, as per the attached Award Listing and authorized the Chairman to execute the contract. (Contract is effective immediately upon the same date as its full execution for twelve (12) months.)

 

10/03/2017 meeting:  Extended the Contract for Competitive Bid #WG16-44A - Provision of Guardrail Installation and Repair on County Right-of-Ways with C & H Construction Services, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 1, 2016.  The Contract extension will expire on November 1, 2018.

 

Background:  The Highway Department is requesting that the Commission extend the bid for the Provision of Guardrail Installation & Repair on County Right-of-Ways with C & H Construction Services, LLC, that was awarded on November 1, 2016 for twelve (12) months.  The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor.  Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid.  The vendor, C & H Construction Services, LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months.  The Contract extension will expire on November 1, 2019.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/02/2018

 

Individual(s) responsible for follow up:  Wanda Gautney/Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A