Meeting Type: BCC Regular Meeting
Meeting Date: 10/2/2018
Item Status: New
From: Wanda Gautney, Purchasing Director; Brian Peacock, CIS Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Professional Services Agreement to Upgrade the AS400 Server System for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the attached Professional Services Agreement with VSS, LLC, to upgrade the AS400 Server System as follows:
Hourly Rate: $180.00; Estimated Hours: 35; Travel Cost: $90.00/hour capped at 8 hrs per trip with total estimated cost of $6,300.00 plus travel if needed.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The CIS Director is recommending the Commission approve the attached Professional Services Agreement with VSS, LLC, to upgrade the AS400 Server System to v7.3. In an effort to maintain security and up to date versions of both the Production and High Available AS400 systems, CIS is requesting Professional Services from a certified and knowledgeable vendor. The Scope of Work will allow for the vendor to execute Pre-Upgrade Verification Tools to ensure current V7R1 PTF & CUM levels are met before upgrading both systems to V7R3 applying all PTFs and CUMs and properly.
The cost for the upgrade is $180.00 per hour with an estimated total of 35 hours to complete the project. If needed travel will be billed at a rate of $90.00 per hour capped at 8 hours per trip. The total estimated cost of project is $6,300.00 plus travel.
FINANCIAL IMPACT
Total cost of recommendation: $6,300.00 plus travel if needed
Budget line item(s) to be used: 51965.5150
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: David Conner reviewed the Agreement on 9/05/2018
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/02/2018
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A