Meeting Type: BCC Regular Meeting
Meeting Date: 10/1/2018
Item Status: New
From: Judge Carmen Bosch
Ronald J. Cink, County Administrator/ Budget Director
Rodney Criswell, Chief Probation Officer
Submitted by: Christie Davis, Senior Budget Accountant
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ITEM TITLE
Title
Acceptance of Fiscal Year 2018-2019 Alabama Department of Youth Services Agency Grant Agreement on Behalf of the Baldwin County Juvenile Court
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1. Accept and Authorize the execution of the Alabama Department of Youth Services (ADYS) Grant Agreement for the Fiscal Year 2018 - 2019 (beginning October 1, 2018, and ending September 30, 2019) in the amount of $302,820.00 on behalf of the Baldwin County Juvenile Court, Youth Advocacy Program; and
2. Authorize the execution of a service agreement with Youth Advocate Programs, Inc. for the Fiscal Year 2018 - 2019 (beginning October 1, 2018, and ending September 30, 2019) in an amount not to exceed $302,820.00 on behalf of the Baldwin County Juvenile Court.
End
BACKGROUND INFORMATION
Previous Commission action/date: 03/21/2017 - Grant application to ADYS was authorized.
Background: Baldwin County initially received youth advocacy program funds beginning in 2009. Funds are used to provide non-residential services for Baldwin County youth who would otherwise be committed to the ADYS. Youth Advocate Programs, Inc. (YAP) will provide the services. YAP is a nationally recognized organization that provides community-based individualized services and support networks for young offenders and delinquents. The current program has the capacity to serve 28-32 youth at a time.
Baldwin County’s FY19 grant allocation will be $302,820.00 with no match required. Reimbursements are quarterly.
The Baldwin County Commission will pay YAP as invoiced on a monthly basis.
Please note, the authorization of the agreement between Baldwin County and YAP is dependent upon authorization and execution of the grant agreement between Baldwin County and ADYS.
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed $302,820.00
Budget line item(s) to be used: cost center 70173
If this is not a budgeted expenditure, does the recommendation create a need for funding? Expenditures are offset by grant revenue.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: David Conner, County Attorney, has reviewed/approved.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff and Baldwin County Juvenile Court staff.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration staff to obtain signatures on the agreements, prepare a cover letter to ADYS, and send the original acceptance documents via FedEx to ADYS. Administration staff will also send an executed copy of the YAP agreement to YAP. Please copy Judge Carmen Bosch and Officer Rodney Criswell on all items.
ADYS address:
Alabama Department of Youth Services
Support Operations - Accounting
Attn: Becky Hathcock
PO Box 66
Mt. Meigs, Alabama 36057
YAP address:
Youth Advocate Programs, Inc.
Attn: Mary Sersch
2007 North Third Street
Harrisburg, Pennsylvania 17102
Baldwin County Juvenile court staff to monitor YAP, Inc. invoices, sign off on the invoices, and forward them to Christie Davis for processing and payment.
Additional instructions/notes: N/A