Meeting Type: BCC Regular Meeting
Meeting Date: 10/16/2018
Item Status: New
From: Kimberly Creech, Clerk/Treasurer
Submitted by: Makayla Shiver, Jr. Staff Accountant
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ITEM TITLE
Title
Online Auction Memo of Understanding with GovDeals, Inc.
Body
STAFF RECOMMENDATION
Recommendation
Related to the Online Auction Memo of Understanding with GovDeals, Inc., take the following actions:
1. Approve the Memo of Understanding with GovDeals, Inc., to sell used county equipment with flexible pricing options (0% Seller-12.5% Buyer). The Memo of Understanding shall commence on the date of full execution and will continue for a period of twelve (12) months unless otherwise terminated upon sixty (60) days written notice by either party. The GovDeals, Inc. Memo of Understanding shall automatically extend for additional one-year periods, unless either party notifies the other in writing of its intent not to renew at least sixty (60) days prior to the anniversary date; and
2. Approve Kimberly Creech, Clerk/Treasurer, to send a letter to GovDeals, Inc., to enroll the Baldwin County Commission in the Sourcewell rebate program.
End
BACKGROUND INFORMATION
Previous Commission action/date: Yes: 10/03/2006, 09/16/2009, 05/03/2011, 04/03/2012, 03/01/2016
Background:
This action is to renew the MOU with the same term and conditions of the previous GovDeals, Inc., MOU. This MOU will include the Baldwin County Commission participating in the Sourcewell Contract Rebate Program. Sourcewell is a national cooperative, and the Baldwin County Commission is a member. Each year we will receive a percentage of sales back from GovDeals, Inc., if we reach the required threshold. This means if the cooperative group reaches the minimum sales of $1,000,000.00 in a twelve-consecutive-month period, a cash payment will be paid to the client within sixty (60) days of the end of the twelfth month period used to calculate the sales volume. The percentage received from $1,000,000.00 in sales is .250%.
This MOU will automatically extend for additional one-year periods, unless either party notifies the other in writing of its intent not to renew at least sixty (60) days prior to the anniversary date.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? No
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Kim Creech, Clerk/Treasurer and Makayla Shiver, Jr. Staff Accountant
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A