Meeting Type: BCC Regular Meeting
Meeting Date: 11/6/2018
Item Status: New
From: Wanda Gautney, Purchasing Director; Charlie Jones, Chief Deputy; Connie Dudgeon, Finance Manager
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG17-31 - Provision of Soft Body Armor for the Baldwin County Sheriff’s Department
Body
STAFF RECOMMENDATION
Recommendation
Extend the Contract for Competitive Bid #WG17-31 - Provision of Soft Body Armor for the Baldwin County Sheriff’s Department with Gulf States Distributors and Gall’s LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 7, 2017. The extension will expire on November 7, 2019.
End
BACKGROUND INFORMATION
Previous Commission action/date:
09/05/2017 meeting: 1) Approved the specifications for the Provision of Soft Body Armor for the Baldwin County Sheriff’s Department and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
11/07/2017 meeting: Awarded the bid for the Provision of Soft Body Armor for the Baldwin County Sheriff’s Department to, Gulf States Distributors and Gall’s LLC, as per the attached Award Listing.
Background: The Sheriff’s Department is requesting that the Commission extend the bid for the Provision of Soft Body Armor for the Baldwin County Sheriff’s Department with Gulf States Distributors and Gall’s LLC, that was awarded on November 7, 2017 for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendors. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendors, Gulf States Distributors and Gall’s LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on November 7, 2019.
FINANCIAL IMPACT
Total cost of recommendation: Estimated $5,000.00
Budget line item(s) to be used: 52100.5228
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/06/2018
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A