Meeting Type: BCC Regular Meeting
Meeting Date: 11/6/2018
Item Status: New
From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-05 - Labor and Incidental Materials for Roof Restoration at the Baldwin County Board of Education Administration Building Located in Bay Minette, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the specifications and authorize the Purchasing Director to place a competitive bid for the labor and incidental materials for the roof restoration at the Baldwin County Board of Education Administration Building; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised; and
3) Approve and authorize the Purchasing Director to issue a Purchase Order to Garland Company, Inc., in the amount of $44,123.66 but not to exceed $45,500.00 for the roofing materials which is being purchased off the U. S. Communities Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Commission approved in the FY 2018/19 Budget for the roof restoration at the Baldwin County Board of Education Administration building located in Bay Minette. The roofing materials needed for this project will be purchased off the U. S. Communities Joint Purchasing Contract in the amount of $44,123.66 but not to exceed $45,500.00. The additional cost will be for shipping when order is placed. The only materials being supplied by the incidental materials for the project. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by U. S. Communities that all Alabama entities may use the U.S. Communities contract as long as we verify whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the roofing materials are not on the current State of Alabama contract.
The County will place a competitive bid for the labor needed to complete this project.
FINANCIAL IMPACT
Total cost of recommendation: Materials not to exceed $45,500.00
Budget line item(s) to be used: 51555.5524.113001
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/06/2018
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Bid & Issue Purchase Order
Additional instructions/notes: N/A