Meeting Type: BCC Regular Meeting
Meeting Date: 11/6/2018
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Brian Peacock, CIS Director
______________________________________________________________________
ITEM TITLE
Title
Contract for Professional Services with Sands Tech AV, LLC for Video/Audio Services
Body
STAFF RECOMMENDATION
Recommendation
1. Extend the Contract with Sands Tech AV, LLC for audio and video services for an additional twelve (12) months at the same terms and conditions as stated in the original Contract awarded on October 17, 2017 and commencing on November 7, 2018. The Contract extension will expire on November 7, 2019 and CIS staff will assume production of regularly scheduled meetings at that time; and
2. Authorize the Chairman to send notice to Sands Tech AV, LLC agreeing to the renewal of the Agreement for said additional twelve (12) month term.
End
BACKGROUND INFORMATION
Previous Commission action/date: October 17, 2017 - approved Professional Service Agreement with Sands Tech AV, LLC.
Background:
The Baldwin County Commission, during its regularly scheduled meeting held October 17, 2017, approved the Agreement for Professional Services between the Commission and Sands Tech AV, LLC for audio and video services. This Agreement shall be effective and commence on November 7, 2017, and the same shall terminate upon the expiration of twelve (12) months, on November 6, 2018, with an option to renew upon agreement of both parties for two (2) additional twelve (12) month periods, not to exceed thirty-six (36) months.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various County Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? No
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Reviewed by County Attorney
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? no
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A