Meeting Type: BCC Regular Meeting
Meeting Date: 11/20/2018
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Fiscal Year 2019 Budget Amendment - Commission Vehicle and Vehicle Related Changes
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the purchase of one (1) new vehicle off the State of Alabama Contract in the amount of $39,029.00 for Commission District 3 and authorize the Purchasing Director to issue a Purchase Order with the funding to be from Commission General Contingency; and
2) Adopt Resolution #2019-021 amending the Fiscal Year 2019 Budget from the Commission General Contingency for the new vehicle purchase for District 3 and for fuel and maintenance of vehicles for District 2 and 3 Commissioners.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: District 3 Commissioner is requesting to purchase a new vehicle for her District. The new vehicle will be purchased off the State of Alabama contract in the amount of $39,029.00. The funding source is through the Budget Amendment Resolution #2019-021 reclassifying District 3 budget line items in the amount of $39,029.00 for the new vehicle purchase, fuel and maintenance of vehicle. Staff recommendation is to approve the purchase of one (1) new vehicle off the State of Alabama Contract in the amount of $39,029.00 and authorize the Purchasing Director to issue a purchase order and adopt Budget Amendment Resolution #2019-021.
FINANCIAL IMPACT
Total cost of recommendation: $39,029.00
Budget line item(s) to be used: multiple - please see Resolution
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/20/2018
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Issue Purchase Order & Resolution Signed
Additional instructions/notes: N/A