Meeting Type: BCC Regular Meeting
Meeting Date: 11/20/2018
Item Status: New
From: Felisha Anderson, Archives Director
Submitted by: Felisha Anderson, Archives Director
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ITEM TITLE
Title
Loan Agreement Between the City of Bay Minette and Baldwin County Commission for the Use of a Certain City-owned Trailer
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the loan agreement between the City of Bay Minette and the Baldwin County Commission for the use of a certain city-owned trailer to be used as an Alabama 200 Bicentennial Float for all 2019 Baldwin County parades. The term of this Agreement shall commence immediately upon the County taking possession of the trailer and shall terminate upon return thereof by the County which shall occur no later than January 31, 2020, or upon written notification thereof received by either party.
End
BACKGROUND INFORMATION
Previous Commission action/date: BCC Work Session 11/14/2018
Background: In commemoration of the 200th birthday of Alabama, the Baldwin County Bicentennial Steering Committee would like to design a float that will showcase Baldwin County’s rich history. This float will be displayed in all of the 2019 Baldwin County parades. To obtain the trailer, the City of Bay Minette has requested the County to cover insurance during period of the loan. The float will be stored and prepped at Bicentennial Park in Stockton, Alabama. Bicentennial Park is the only location large enough to store the trailer.
FINANCIAL IMPACT
Total cost of recommendation: Insurance during loan period
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Y
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N
Individual(s) responsible for follow up: Felisha Anderson and the Bicentennial Steering Committee members
Action required (list contact persons/addresses if documents are to be mailed or emailed): Correspondence, Loan agreement/insurance documents mailed to:
Tammy S. Smith
City Administrator/Finance Director
301 D ’Olive Street
Bay Minette, Alabama 36507
Email copy to: Donna Bryars DGBRYARS@baldwincountyal.gov <mailto:DGBRYARS@baldwincountyal.gov>
Additional instructions/notes: