Meeting Type: BCC Regular Meeting
Meeting Date: 11/20/2018
Item Status: New
From: Felisha Anderson, Archives Director
Submitted by: Felisha Anderson, Archives Director
______________________________________________________________________
ITEM TITLE
Title
AL 200 Baldwin County Bicentennial Steering Committee - Request for Use of the Baldwin County Coliseum for the Making Alabama: A Bicentennial Traveling Exhibit
Body
STAFF RECOMMENDATION
Recommendation
In Accordance with the Real Estate Lease between Baldwin County, Alabama, and the Baldwin County Cattle and Fair Association, Inc., authorize Chairman to execute correspondence to Mr. Sonny Hankins, informing the Baldwin County Cattle and Fair Association, Inc. under Baldwin County’s exclusive use provision found therein, Baldwin County Commission is allowing the Baldwin County Bicentennial Steering Committee the use of the Baldwin County Coliseum (19477 Fairgrounds Road, Robertsdale, Alabama) from December 3 to December 21, 2018, to host the “Making Alabama: A Bicentennial Traveling Exhibit” with the applicable rental fee waived as said event serves the public purposes of benefiting educational, recreational and child advocacy purposes.
End
BACKGROUND INFORMATION
Previous Commission action/date: BCC Work Session 11/14/2018
Background: The AL-200 Baldwin County Bicentennial Steering Committee has requested and reserved the use of the Baldwin County Coliseum in Robertsdale to host the “Making Alabama: A Bicentennial Traveling Exhibit”. The initial request was approved by the Baldwin County Cattle and Fair Association, Inc. However, at this time, the Bicentennial Steering Committee is requesting the Baldwin County Cattle and Fair Association, Inc. waive the rental fee associated with the use of the Coliseum. The Baldwin County Cattle and Fair Association, Inc. requested the Baldwin County Bicentennial Steering Committee to present this request to the County Commission. The Real Estate Lease between the Baldwin County Commission and the Baldwin County Cattle and Fair Association, under the section entitled “Covenants of the B.C. Cattle & Fair,” provides in pertinent part: “The B.C. Cattle and Fair Shall”: (b) allow the COUNTY exclusive use of the coliseum and arena without charge including, without limitation, any furnishings and personal property excluding computer equipment located therein, when such use does not conflict with any previously scheduled events of the B.C. Cattle & Fair Association…”
The above staff recommendation will inform the Baldwin County Cattle and Fair Association that the AL-200 Baldwin County Bicentennial Steering Committee will have the use of the Baldwin County Coliseum with the applicable rental fee waived.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration mail correspondence to Sonny Hankins
Action required (list contact persons/addresses if documents are to be mailed or emailed): Correspondence mailed to: Mr. Sonny Hankins
Baldwin County Cattle and Fair
Association, Inc.
Post Office Box 1491
Robertsdale, Alabama 36567
Cc: Ron Cink
Felisha Anderson
Additional instructions/notes: N/A