Meeting Type: BCC Regular Meeting
Meeting Date: 11/20/2018
Item Status: New
From: Felisha Anderson, Archives Director
Submitted by: Felisha Anderson, Archives Director
______________________________________________________________________
ITEM TITLE
Title
Professional Services Contract for One (1) Historical Painting of the War of 1812 Battle at Fort Bowyer
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute a Contract for Professional Services between the Baldwin County Commission and Rick Reeves to produce one (1) historical painting of the War of 1812 Battle at Fort Bowyer. The term of this Contract is for eleven (11) months, commencing on November 20, 2018, and expiring on October 21, 2019, or upon written notification thereof received by either party.
The cost of the painting is $10,000, with $3,000 down, and the remaining $7,000 will be paid when the approval, delivery and installation are complete and delivered to Baldwin County Commission. Baldwin County Commission’s cost will be $10,000.
End
BACKGROUND INFORMATION
Previous Commission action/date: BCC Work Session 11/14/2018
Background: The Contract is for Rick Reeves to produce a painting of the War of 1812 Battle of Fort Bowyer with a designated historic theme, meticulously researched and professionally executed. The project will take place over the course of eleven (11) months. The artist has worked with an expert team of scholars, historians and craftsman to ensure that every historical detail is as accurate as possible. This painting is a project of the Baldwin County Bicentennial Steering Committee for the AL 200 Bicentennial Celebration.
The process is to produce preliminary sketches and then, a final detailed rendering must be approved by both the scholars and the client before being transferred to canvas. The painting will be approximately 40 X 60 unframed alkyd oil on stretched canvas delivered to Baldwin County Commission. The Scholar that has committed to ensure historical accuracy is Heather Tassin, Director of Fort Morgan State Historic Site.
FINANCIAL IMPACT
Total cost of recommendation: $10,000
Budget line item(s) to be used: 51906-5500-200
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Y
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration: Have Contract signed by Chairman and mail to recipient. Felisha Anderson, Director of Archives, will coordinate with payment through BCC Accounting Department
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contract mailed to: Rick Reeves, 1906 N. Armenia Avenue #313, Tampa Florida 33607
Down payment/final payment to be mailed to the same address
Additional instructions/notes: N/A