Meeting Type: BCC Work Session
Meeting Date: 1/8/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Solid Waste Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Lease of One (1) Folder Inserter Machine for the Baldwin County Solid Waste Collections Department
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the lease agreement with Neopost USA, Inc., (Accurate Control) for the lease of one (1) Folder Inserter Machine for the Baldwin County Solid Waste Collections Department for thirty-six (36) months, lease agreement effective upon signing by both parties as follows:
Neopost Model DS65INT 1 Document Feeder Folder Inserter
Full Coverage Maintenance Contract
$919.86 per quarter - $3,679.44 per year
End
Previous Commission action/date: N/A
Background: The Solid Waste Collections Department is submitting to the Commission for approval a lease for one (1) Folder Inserter Machine. The lease agreement with Neopost USA, Inc. (Accurate Control) of Fairhope will be $919.86 per quarter for a total of $3,679.44 per year off the State of Alabama bid for thirty-six (36) months with Neopost (Accurate Control). A full coverage maintenance contract is included in the lease total.
FINANCIAL IMPACT
Total cost of recommendation: $3,679.44 per year
Budget line item(s) to be used: 54801.5227
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/15/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A