Meeting Type: BCC Work Session
Meeting Date: 1/8/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG17-03A - Provision of Fence Installation and Repair on County Right-of-Ways for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid WG17-03A for the Provision of Fence Installation and Repair on County Right-of-Ways with Warriner Construction for an additional twelve (12) months at the same prices and terms stated in the original bid award on January 17, 2017. The new Contract extension will expire on January 17, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/18/16 meeting: 1) Approved the specifications for the Provision of Fence Installation and Repair on County Right-of-Ways and authorized the Purchasing Manager to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
12/06/16 meeting: Rejected the bid received and authorized the Purchasing Manager to re-bid the Provision of Fence Installation and Repair on County Right-of-Ways and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
01/17/17 meeting: Awarded the bid to the lowest bidder, Warriner Construction, for the Provision of Fence Installation and Repair on County Right-of-Ways as per the attached Award Listing and authorized the Chairman to execute the Contract. (Contract is effective immediately upon the same date as its full execution for twelve (12) months.)
11/21/17 meeting: Extended Competitive Bid WG17-03A for the Provision of Fence Installation and Repair on County Right-of-Ways with Warriner Construction for an additional twelve (12) months at the same prices and terms stated in the original bid awarded on January 17, 2017. The new Contract extension will expire on January 17, 2019.
Background: The Highway Department is requesting that the Commission extend the bid for the Provision of Fence Installation and Repair on County Right-of-Ways with Warriner Construction that was awarded on January 17, 2017, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Warriner Construction has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The Contract extension will expire on January 17, 2020. Award Listing attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/15/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A