Meeting Type: BCC Regular Meeting
Meeting Date: 1/15/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Mike Job
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG17-08 - Provision of Telecommunication Materials for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG17-08 - Provision of Telecommunication Materials with Graybar Electric Company for an additional twelve (12) months at the same prices, terms and conditions stated in the bid specifications as awarded on February 7, 2017. The extension will expire on February 7, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/20/16 meeting: 1) Approved the specifications and authorized the Purchasing Manager to place a competitive bid for the Provision of Telecommunication Materials; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
02/07/17 meeting: Awarded the bid to Graybar Electric Co., for the Provision of Telecommunication Materials per the attached Award Listing.
02/06/18 meeting: Extended Competitive Bid #WG17-08 - Provision of Telecommunication Materials with Graybar Electric Company for an additional twelve (12) months at the same prices, terms and conditions stated in the bid specifications as awarded on February 7, 2017. The extension will expire on February 7, 2019.
Background: The CIS Department is requesting that the Commission extend the bid for the Provision of Telecommunication Materials with Graybar Electric Company that was awarded on February 7, 2017, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract extensions will be at the same prices, terms and conditions stated in the original bid award. The vendor, Graybar Electric Company, has submitted an email agreeing to extend their bid prices for an additional twelve (12) months. The extension will expire on February 7, 2020. Award Listing attached for your review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/15/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A