Meeting Type: BCC Regular Meeting
Meeting Date: 1/15/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-06 - Labor and Incidental Materials for Roof Restoration at the Baldwin County Highway Barn Located in Bay Minette, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest bidder for Labor and Incidental Materials for Roof Restoration at the Baldwin County Highway Barn located in Bay Minette to Porter Roofing Contractors, Inc., in the base bid amount of $8,970.00 with a completion of thirty (30) days and authorize the Chairman to execute the Contract. (Contract shall commence immediately upon the same date as its full execution, and shall terminate upon either the expiration of not more than thirty (30) days after the notice to proceed is given.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/06/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the labor and incidental materials for the roof restoration at the Baldwin County Highway Barn located in Bay Minette; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised; and 3) Approved and authorized the Purchasing Director to issue a Purchase Order to Garland Company, Inc., in the amount of $21,923.80 but not to exceed $22,000.00 for the roofing materials which is being purchased off the U. S. Communities Contract.
Background: Bids were opened in the Purchasing Conference Room on December 5, 2018, at 2:00 P.M. Seven (7) bids were received. Recommend the Commission award the bid to the lowest bidder, Porter Roofing Contractors, Inc., in the base bid amount of $8,970.00 and authorize the Chairman to execute the Contract. Bid Tabulation attached.
FINANCIAL IMPACT
Total cost of recommendation: $8,970.00
Budget line item(s) to be used: 53111.5231
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: David Conner
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/08/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A