Meeting Type: BCC Work Session
Meeting Date: 1/22/2019
Item Status: New
From: Ronald J. Cink, Budget Director
Submitted by: Christie Davis, Senior Budget Accountant
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ITEM TITLE
Title
Baldwin County Soil and Water Conservation District - Fiscal Year 2018 Appropriation for the Watershed Coordinator Position
Body
STAFF RECOMMENDATION
Recommendation
Staff is requesting that the Commission discuss the following and determine what actions should be taken:
1. Discuss/determine if the FY 2018 budget appropriation of $41,500.00 to the Baldwin County Soil & Water Conservation District (BCSWCD) should be paid; and
2. If the Commission wishes to pay the FY 2018 appropriation, staff is requesting guidance from legal counsel regarding whether a new appropriation agreement or other legal document is necessary.
End
BACKGROUND INFORMATION
Previous Commission action/date: 09/19/2017
Background: The Commission appropriated $41,500.00 in the Fiscal Year 2018 (10/1/2017 - 09/30/18) budget as funding towards a Watershed Coordinator position with the Baldwin County Soil & Water Conservation District (BCSWCD) during regular session on 09/19/2017. The position was estimated to actually cost around $81,000.00. During Budget deliberations for Fiscal Year 2018, the Commission expressed to BCSWCD that they would only write the check for $41,500.00 when BCSWCD could show they had received funds from other sources to help fully fund the position (the full $81,000.00). In a letter dated 07/31/2018, BCSWCD asked for the $41,500.00, but Commissioner Dorsey, Finance Chair, instructed staff to withhold it because they did not provide documentation to support adequate funding from other sources. BCSWCD emailed staff on 01/07/2019 asking for the $41,500.00 and provided letters of support indicating that a majority of the match funding had been secured. The original appropriation agreement expired on 09/30/2018.
FINANCIAL IMPACT
Total cost of recommendation: $41,500.00
Budget line item(s) to be used: miscellaneous appropriations/fund balance
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Legal Counsel was emailed regarding this item on 01/07/2019
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Christie Davis, Senior Budget Accountant will coordinate any/all follow-up.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A