Meeting Type: BCC Regular Meeting
Meeting Date: 2/5/2019
Item Status: New
From: Ronald J. Cink, Budget Director
Submitted by: Christie Davis, Senior Budget Accountant
______________________________________________________________________
ITEM TITLE
Title
Resolution #2019-042 - Baldwin County Soil and Water Conservation District - Appropriation for the Watershed Coordinator Position
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1. Adopt Resolution #2019-042 of the Baldwin County Commission, which appropriates $41,500 from General Fund - Fund Balance, in the Baldwin County Fiscal Year 2018 - 2019, to the Baldwin County Soil & Water Conservation District; and
2. Execute the Agreement between the Baldwin County Commission and the Baldwin County Soil & Water Conservation District for the $41,500.00 appropriation.
End
BACKGROUND INFORMATION
Previous Commission action/date: 09/19/2017
Background: The Commission appropriated $41,500.00 in the Fiscal Year 2018 (10/01/2017 - 09/30/2018) budget as funding towards a Watershed Coordinator position with the Baldwin County Soil & Water Conservation District (BCSWCD) during regular session on 09/19/2017. The position was estimated to actually cost around $81,000.00. During Budget deliberations for Fiscal Year 2018, the Commission expressed to BCSWCD that they would only write the check for $41,500.00 when BCSWCD could show they had received funds from other sources to help fully fund the position (the full $81,000.00). In a letter dated 07/31/2018, BCSWCD asked for the $41,500.00, but Commissioner Dorsey, Finance Chair, instructed staff to withhold the appropriation because they did not provide documentation to support adequate funding from other sources. BCSWCD emailed staff on 01/07/2019 asking for the $41,500.00 and provided letters of support indicating that a majority of the match funding had been secured. The original appropriation agreement expired on 09/30/2018.
FINANCIAL IMPACT
Total cost of recommendation: $41,500.00
Budget line item(s) to be used: miscellaneous appropriations/fund balance
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Legal Counsel was emailed the Agreement on 01/22/2019
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Christie Davis, Senior Budget Accountant and the Administration staff will coordinate any/all follow-up.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Christie Davis will enter the budget amendment into the accounting system. Administrative staff will send a correspondence with a copy of the Resolution, and original agreement to:
Baldwin County Soil and Water Conservation District
Attention: Chairman
207 Faulkner Dr.
Bay Minette, Alabama 36507
Additional instructions/notes: N/A