Meeting Type: BCC Regular Meeting
Meeting Date: 2/5/2019
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Submitted by: Lisa Sangster, Administrative Support Specialist IV
______________________________________________________________________
ITEM TITLE
Title
City of Daphne - Corte Road and Austin Road Improvements - Fiscal Year 2019 Budget Amendment
Body
STAFF RECOMMENDATION
Recommendation
Adopt Resolution # 2019-041 amending the Fiscal Year 2019 Budget (Resolution # 2018-118 adopted September 18, 2018) to authorize the movement of $200,000.00 from Highway Fund (Account 111.35000) to Corte Road - Road Materials (Account 0205217.5213) for the Corte Road and Austin Road Improvements project.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Corte Road is a 1.04-mile-long County maintained dirt road located between County Road 13 and State Route 181. Corte Road is the last remaining dirt road west of State Route 181.
The City of Daphne has determined that an additional east-west arterial connecting County Road 13 and State Highway 181 is needed in the Daphne area and has requested the County’s assistance. The matter has been discussed during several work sessions since November 2016.
In a letter dated March 15, 2017 (attached) the City requested the County to assist with road bed preparation on Corte Road, Right-of-way (ROW) acquisition on both Corte Road and Austin Road, and financial participation in the amount of $200,000.00.
During the April 18, 2017, regular meeting, the Commission approved the following:
“MOTION BY COMMISSIONER J. TUCKER DORSEY, SECONDED BY COMMISSIONER CHARLES F. GRUBER, TO APPROVE FOR THE BALDWIN COUNTY COMMISSION TO PROVIDE GRADING AND COMPACTING ASSISTANCE IN THE PREPARATION OF THE CORTE ROAD ROADBED PRIOR TO PAVING, SUBJECT TO COST ESTIMATES PROVIDED BY THE CITY OF DAPHNE AND APPROVED BY THE COUNTY COMMISSION. THE COUNTY AGREES TO PROVIDE LABOR AND EQUIPMENT ONLY FOR COMPACTING AND GRADING. THE CITY OF DAPHNE WILL PROVIDE ALL DESIGN WORK AND MATERIALS AND SHALL
BE RESPONSIBLE FOR ANY OTHER COSTS OR EXPENSES. MOTION PASSED.”
“MOTION BY COMMISSIONER J. TUCKER DORSEY, SECONDED BY COMMISSIONER FRANK BURT, JR., TO APPROVE FOR THE BALDWIN COUNTY COMMISSION TO ASSIST IN R.O.W. ACQUISITION FOR THE CITY OF DAPHNE ASSOCIATED WITH THE INITIAL TWO PHASES OF THE PROJECT BY PROVIDING PERSONNEL TO ASSIST IN THE PROCUREMENT OF THE NEEDED R.O.W. THE CITY WILL REIMBURSE THE COUNTY FOR ALL COSTS ASSOCIATED WITH THE COUNTY MANAGED R.O.W. PROJECT, BUT THE COUNTY WILL AGREE TO DONATE THE BALDWIN COUNTY EMPLOYEE PERSONNEL TIME AND SERVICES AS “IN KIND” SERVICES. THE CITY WILL PROVIDE ALL REQUIRED R.O.W. SURVEY SUPPORT. MOTION PASSED.”
“MOTION BY COMMISSIONER J. TUCKER DORSEY, SECONDED BY COMMISSIONER CHARLES F. GRUBER, TO ACHIEVE THE TRANSFER OF THE MAINTENANCE OBLIGATIONS OF CORTE ROAD AND THE REFERENCED PORTIONS OF AUSTIN ROAD, IF DEEMED NECESSARY BY THE COUNTY, APPROVE FOR THE BALDWIN COUNTY COMMISSION TO DEED TO THE CITY VIA QUITCLAIM DEED ANY COUNTY HELD R.O.W. WITHIN THE IDENTIFIED ROAD SEGMENTS. FURTHER, THE COUNTY WILL AGREE TO THE CITY’S ANNEXATION OF THE R.O.W. WITH THE UNDERSTANDING THAT THE CITY WOULD BE RESPONSIBLE FOR MAINTENANCE AFTER ANNEXATION. MOTION PASSED.”
“MOTION BY COMMISSIONER CHARLES F. GRUBER, SECONDED BY COMMISSIONER J. TUCKER DORSEY, TO DENY THE REQUEST TO APPROVE FOR THE BALDWIN COUNTY COMMISSION'S FINANCIAL PARTICIPATION IN THE AMOUNT OF TWO HUNDRED THOUSAND DOLLARS ($200,000.00). TOTAL PROJECT COST FOR PHASE I IS ESTIMATED TO BE $413,160.00 AND $488,950.00 FOR PHASE II. MOTION PASSED.”
During the June 6, 2017, regular meeting, the Commission approved the following:
“MOTION BY COMMISSIONER J. TUCKER DORSEY, SECONDED BY COMMISSIONER CHARLES F. GRUBER, TO APPROVE AN INTERGOVERNMENTAL SERVICE AGREEMENT BETWEEN THE BALDWIN COUNTY COMMISSION AND THE CITY OF DAPHNE FOR ROAD BED PREPARATION AND RIGHT-OF-WAY ACQUISITION ON PHASE I AND RIGHTOF-WAY ACQUISITION ON PHASE II OF THE CORTE ROAD AND AUSTIN ROAD IMPROVEMENT PROJECT. (THE TERM OF THIS AGREEMENT SHALL BE FOR THIRTY-SIX (36) MONTHS FROM ITS EFFECTIVE DATE UPON THE DATE OF FULL EXECUTION OF BOTH PARTIES AND MAY BE TERMINATED AS SET FORTH THEREIN.) MOTION PASSED.”
During the FY2018 Budget Deliberations, the Commission further discussed the City of Daphne's request for assistance in the amount of $200,000.00.
During the September 19, 2017, regular meeting, the Commission adopted its FY2018 Budget as follows which contained the appropriation of $200,000.00 to the City of Daphne for the Corte Road and Austin Road Improvements:
MOTION BY COMMISSIONER CHARLES F. GRUBER, SECONDED BY COMMISSIONER J. TUCKER DORSEY, AS IT RELATES TO THE BALDWIN COUNTY FISCAL YEAR 2017-2018 BUDGET, ADOPT RESOLUTION #2017-129, WHICH, PURSUANT TO AMENDMENT NO. 750 AND AMENDMENT NO. 772 TO THE CONSTITUTION OF ALABAMA 1901, AND RELATED TO THE PROMOTION OF LOCAL ECONOMIC AND INDUSTRIAL DEVELOPMENT, PROVIDES FOR RESPECTIVE DETERMINATIONS BY THE BALDWIN COUNTY COMMISSION THAT A VARIETYOF EXPENDITURES OF PUBLIC FUNDS, AS RELATES TO A MYRIAD OF APPROPRIATIONS AUTHORIZED BY THE BALDWIN COUNTY FISCAL YEAR 2017-2018 BUDGET, WILL RESPECTIVELY, SERVE VALID AND SUFFICIENT PUBLIC PURPOSES. MOTION PASSED.
MOTION BY COMMISSIONER CHARLES F. GRUBER, SECONDED BY COMMISSIONER J. TUCKER DORSEY, TO ADOPT RESOLUTION #2017-130 OF THE BALDWIN COUNTY COMMISSION WHICH ADOPTS THE BALDWIN COUNTY FISCAL YEAR 2017-2018 BUDGET. MOTION PASSED.
During the August 7, 2018, regular meeting, the Commission did not approve an appropriation agreement to assist the City of Daphne with the Corte Road and Austin Road Improvements, said appropriation in the amount of $200,000.00. MOTION FAILED.
During the January 22, 2019 Work Session, the Commission discussed the City of Daphne's request for assistance in the amount of $200,000.00 and the appropriation approved during the Fiscal Year 2018 Budget.
FINANCIAL IMPACT
Total cost of recommendation: $200,000.00
Budget line item(s) to be used: 0205217.5213
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Christie Davis
Action required (list contact persons/addresses if documents are to be mailed or emailed): Christie Davis will enter the budget revision once the Commission has approved it.
Additional instructions/notes: N/A