Meeting Type: BCC Regular Meeting
Meeting Date: 2/19/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Probate Judge Chief Dean Mott/Probate Judge Deputy Chief Sara Peden
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-21 - Provision of Off-site Printing, Mailing and Automated Management of the Baldwin County Probate Renewal Notices
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to Peregrine Corporation for the Provision of Off-Site Printing, Mailing and Automated Management of the Baldwin County Probate Renewal Notices as per the attached Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
01/15/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Off-site Printing, Mailing and Automated Management of the Probate Renewal Notices; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids opened in the Purchasing Conference Room on February 6, 2019, at 1:30 P.M. One (1) bid was received. Recommend the Commission award the bid to Peregrine Corporation as per the attached Award Listing.
FINANCIAL IMPACT
Total cost of recommendation: approximately $25,500.00/year
Budget line item(s) to be used: 51300
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/19/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A