Meeting Type: BCC Regular Meeting
Meeting Date: 3/6/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator/Russell Dinkins, Sheriff’s Dept. Building Maintenance Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG19-24 - Annual Generator Preventive Maintenance Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award Bid #WG19-24 - Annual Generator Preventive Maintenance Services to the lowest bidder, Power Systems of MS, as per the attached Award Listing and authorize the Chairman to execute the Contract. (Contract effective immediately upon the same date as its full execution for twenty-four (24) months with the option to renew for one (1) additional twelve (12) months).
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/16/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Annual Generator Preventive Maintenance Services; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
11/20/2018 meeting: Awarded Bid #WG19-01 - Annual Generator Preventive Maintenance Services to the lowest bidder, Taylor Power Systems, Inc., as per the attached Award Listing and authorize the Chairman to execute the Contract. (Contract is effective immediately upon the same date as its full execution for twenty-four (24) months.
01/15/2019 meeting: 1) Terminated the Contract “without cause” with “30 days written notice” between the Baldwin County Commission and Taylor Power Systems, Inc., for the Annual Generator Preventive Maintenance Services as outlined on Page 3, Section XVIII, of the Professional and Construction Services Contract with the termination date to be effective February 15, 2019, with no work or payment being rendered to date; and
2) Authorized the Purchasing Director to re-bid for the Annual Generator and Preventive Maintenance Services and bring back to Commission for an award.
Background: Bids were opened in the Purchasing Conference Room on February 6, 2019, at 2:00 p.m. Four (4) bids were received. Recommend the Commission award the bid to the lowest bidder, Power Systems of MS, as per the attached Award Listing and authorize the Chairman to execute the Contract. Bid Tabulation attached.
FINANCIAL IMPACT
Total cost of recommendation: TBD
Budget line item(s) to be used: various
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A