Meeting Type: BCC Regular Meeting
Meeting Date: 3/6/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Request for Proposals (RFP) for Internet and Telecommunications Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Internet and Telecommunications Services to lowest responsible bidder, Uniti Fiber, LLC, (Southern Light) in the total amount of $79,780.72 per year and authorize the Chairman to execute the Agreements. (Agreements effective for 36 months and commencing immediately upon the same date as its full execution).
End
BACKGROUND INFORMATION
Previous Commission action/date:
09/18/2018 meeting: Approved the attached Request for Proposals (RFP) for Internet and Telecommunications Services and authorized the Purchasing Director to advertise the RFP.
Background: During the September 18, 2018 meeting of the Baldwin County Commission, the Commission approved the Request for Proposals (RFPs) for Internet and Telecommunications Services. Three (3) proposals were received. Uniti Fiber, LLC, (Southern Light) response met all the County’s requirements set out in the RFP. The cost submitted by Uniti Fiber, LLC, (Southern Light) per year is $79,780.72 per year to provide all the Counties Internet and Telecommunications Services. The County Attorney, David Conner worked with staff and Uniti Fiber, LLC, (Southern Light) to make sure that the attached Agreements met all the Counties needs as set out in the RFP. RFP Tabulation attached.
FINANCIAL IMPACT
Total cost of recommendation: $79,780.72 yearly
Budget line item(s) to be used: 51101.5150
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: David Conner, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 03/05/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A