Meeting Type: BCC Regular Meeting
Meeting Date: 3/6/2019
Item Status: New
From: Ronald J. Cink, Budget Director
Anu Gary, Administration/Records Manager
Submitted by: Michelle Howard, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Voting Precinct No. 10 - Use of St. Francis at the Point Anglican Church as a Voting Place
Body
STAFF RECOMMENDATION
Recommendation
To provide for the continued use of the Voting Place for Voting Precinct 10, take the following actions:
1) Authorize the execution of an Agreement between the Baldwin County Commission and St. Francis at the Point Anglican Church to accomplish the parameters set forth in said Agreement; and
2) Authorize the Baldwin County Parks Division to accomplish external grounds cleaning on the grounds of the Voting Place for Voting Precinct 10 after any election; and
3) Authorize an expenditure not to exceed $235.00, from the Baldwin County Elections Miscellaneous fund 51910.5219, to accomplish the provision of professional cleaning services in the Voting Place for Voting Precinct 10 after any election.
End
Previous Commission action/date:
August 5, 2003
October 17, 2006
March 16, 2010
January 15, 2013
March 19, 2013
February 2, 2016
Background: The current Agreement between the Baldwin County Commission and St. Francis at the Point Anglican Church for the use of the church as a voting place, and the provision of janitorial services after elections, will expire on March 16, 2019.
Staff respectfully requests the Commission approve an Agreement with St. Francis at the Point Anglican Church to provide for its continued use as a voting place for Voting Precinct 10. Staff has spoken with Reverend Gary Blaylock who is agreeable to a new Agreement.
PREVIOUS COMMISSION ACTION:
August 5, 2003, regular meeting: Authorized "Agreement" between the Baldwin County Commission and St. Francis at the Point Traditional Episcopal Church to accomplish the parameters set forth in such "Agreement"; 2) The Baldwin County Parks/Land Management Traffic Control Division to accomplish external grounds cleaning on the grounds of the Voting Place for Voting Precinct 42-B after any election; and 3) An expenditure not to exceed $235.00 from Baldwin County Election Miscellaneous fund 51910.5219, to accomplish the provision of professional cleaning services in the Voting Place for Voting Precinct 42-B after any election. The "Agreement" is for the period August 5, 2003, to August 5, 2006.
October 17, 2006, regular meeting: Authorized prior "Agreement" (with same parameters) between St. Francis at the Point Traditional Episcopal Church and County Commission for the period October 17, 2006 to October 17, 2009, March 16, 2010, regular meeting: Authorized prior "Agreement" (with same parameters) between St. Francis at the Point Traditional Episcopal Church and County Commission for the period March 16, 2010 to March 16, 2013.
January 15, 2013, regular meeting: Authorized prior "Agreement" (with same parameters) between St. Francis at the Point Traditional Episcopal Church and County Commission for the period March 16, 2013 to March 16, 2016.
March 19, 2013, regular meeting: Due to the incorrect entity name listed in the staff recommendation, AMENDED agenda item EA3 - Election Administration - Voting Precinct No. 42-B (Greater Point Clear Area), approved by the Baldwin County Commission, during its regularly scheduled meeting held on January 15, 2013, more specifically, the motion which
read:
"TO PROVIDE FOR THE CONTINUED USE OF THE VOTING PLACE FOR VOTING PRECINCT 42-B, TAKE THE FOLLOWING ACTIONS: 1) AUTHORIZE THE EXECUTION OF AN "AGREEMENT" BETWEEN THE BALDWIN COUNTY COMMISSION AND ST. FRANCIS AT THE POINT TRADITIONAL EPISCOPAL CHURCH TO ACCOMPLISH THE PARAMETERS SET FORTH IN SAID "AGREEMENT;" AND 2) AUTHORIZE THE BALDWIN COUNTY PARKS DIVISION TO ACCOMPLISH EXTERNAL GROUNDS CLEANING ON THE GROUNDS OF THE VOTING PLACE FOR VOTING PRECINCT 42-B AFTER ANY ELECTION; AND 3) AUTHORIZE AN EXPENDITURE NOT TO EXCEED $235.00, FROM THE BALDWIN COUNTY ELECTIONS MISCELLANEOUS FUND 51910.5219, TO ACCOMPLISH THE PROVISION OF PROFESSIONAL CLEANING SERVICES IN THE VOTING PLACE FOR VOTING PRECINCT 42-B AFTER ANY ELECTION."
To instead read:
"To provide for the continued use of the Voting Place for Voting Precinct 42-B, take the following actions: 1) Authorize the execution of an "Agreement" between the Baldwin County Commission and St. Francis at the Point Anglican Church to accomplish the parameters set forth in said "Agreement;" and 2) Authorize the Baldwin County Parks Division to accomplish external grounds cleaning on the grounds of the Voting Place for Voting Precinct 42-B after any election; and 3) Authorize an expenditure not to exceed $235.00, from the Baldwin County Elections Miscellaneous fund 51910.5219, to accomplish the provision of professional cleaning services in the Voting Place for Voting Precinct 42-B after any election."
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed $235.00 each post-election (professional cleaning)
Budget line item(s) to be used: 51910.5150
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney will review before Baldwin County Commission approval.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Send correspondence to:
Reverend Gary Blaylock
St. Francis at the Point Anglican Church
Post Office Box 916
Point Clear, Alabama 36564
cc:
Miranda McKinnon
Anu Gary
Ron Cink
Madison Steele
Joey Nunnally
Eve Cutsinger
Kim Creech
Junius Long
Derrick Crocker
Additional instructions/notes: N/A