Meeting Type: BCC Regular Meeting
Meeting Date: 3/6/2019
Item Status: New
From: Ronald J. Cink, Budget Director
Submitted by: Anu Gary, Administration/Records Manager
______________________________________________________________________
ITEM TITLE
Title
Sewer Utilities Informational Meeting - Public Event to be Sponsored by the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) In Accordance with the Real Estate Lease between Baldwin County, Alabama, and the Baldwin County Cattle and Fair Association, Inc., authorize the Chairman to execute correspondence to Mr. Sonny Hankins, informing the Baldwin County Cattle and Fair Association, Inc., under Baldwin County’s exclusive use provision found therein, that the Baldwin County Commission is sponsoring a Sewer Utilities Informational Meeting and will need the use of the Baldwin County Coliseum (located at 19477 Fairgrounds Road, Robertsdale, Alabama) on May 9, 2019, from 6:00 p.m. to 8:00 p.m., to host said “Sewer Utilities Informational Meeting” which will be a public, free of charge event, with the applicable Coliseum rental fee waived as said event serves and benefits public purposes; and
2) Authorize the Chairman to execute correspondence/invitation to the following sewer utilities operating within Baldwin County, to be present during the Sewer Utilities Informational Meeting and to provide information and educational materials to the general public:
City of Daphne
City of Fairhope
City of Gulf Shores
City of Robertsdale
City of Orange Beach
Town of Loxley
Baldwin County Sewer
North Baldwin Utilities
Riviera Utilities End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Baldwin County Commission wishes to sponsor an informational meeting for the public where local sewer utilities are encouraged to provide information and display materials regarding their operations and inform the public on the following topics:
1. Population growth in the county and the subsequent capacity issues/expansion the utilities are forecasting.
2. Regulatory reporting requirements the utilities comply with daily, weekly, monthly, and annually.
3. Constraints sewer utilities operations encounter in providing service.
4. Success stories they would like to share with the public.
Mr. Dan Dealy with DSD Services Group, LLC, will act as the moderator for the public event.
If the Commission approves, invitations will be sent to the local sewer utility providers and a press release will be issued for the public to be notified of the event.
The Real Estate Lease between the Baldwin County Commission and the Baldwin County Cattle and Fair Association, under the section entitled “Covenants of the B.C. Cattle & Fair,” provides in pertinent part: “The B.C. Cattle and Fair Shall”: (b) allow the COUNTY exclusive use of the coliseum and arena without charge including, without limitation, any furnishings and personal property excluding computer equipment located therein, when such use does not conflict with any previously scheduled events of the B.C. Cattle & Fair Association…”
The above staff recommendation will inform the Baldwin County Cattle and Fair Association that the Baldwin County Commission will have the use of the Baldwin County Coliseum with the applicable rental fee waived.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Correspondence to:
Mr. Sonny Hankins
Baldwin County Cattle and Fair Association, Inc.
Post Office Box 1491
Robertsdale, Alabama 36567
Mr. Daniel S. Dealy
DSD Services Group, LLC
27634 Oakachoy Loop
Daphne, Alabama 36526
Cc: Ron Cink
Joey Nunnally
2) Confirm reservation with Mr. Hankins and attendance of Mr. Dealy.
3) BCC to issue written invitation to sewer utilities:
City of Daphne
City of Fairhope
City of Gulf Shores
City of Robertsdale
Town of Loxley
Baldwin County Sewer
North Baldwin Utilities
Riviera Utilities
4) BCC to advertise event - Administration: Issue a Press Release
Additional instructions/notes: N/A