Meeting Type: BCC Work Session
Meeting Date: 3/12/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG17-16 - Provision of On-site Crushing of Concrete at Various Baldwin County Locations for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG17-16 - Provision of On-site Crushing of Concrete at various locations within the County with Sunbelt Crushing, LLC for an additional twelve (12) months at the same prices, terms and conditions stated in the bid specifications as awarded on May 16, 2017. The extension will expire on May 16, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date:
04/04/2017 meeting: 1) Approved the specifications for the Provision of On-site Crushing of Concrete at various Baldwin County locations and authorize the Purchasing Manager to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
5/16/2017 meeting: Awarded the bid to Sunbelt Crushing, LLC, in the bid amount of $9.00 per ton for the provision of On-site Crushing of Concrete at various locations within the County.
03/06/2018 meeting: Extended Competitive Bid #WG17-16 - Provision of On-site Crushing of Concrete at various locations within the County with Sunbelt Crushing, LLC for an additional twelve (12) months at the same prices, terms and conditions stated in the bid specifications as awarded on May 16, 2017. The extension will expire on May 16, 2019.
Background: The Highway Department is requesting that the Commission extend the bid for the Provision of On-site Crushing of Concrete at various locations within the County with Sunbelt Crushing, LLC that was awarded on May 16, 2017, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract extensions will be at the same prices, terms and conditions stated in the original bid award. The vendor, Sunbelt Crushing, LLC, has submitted an email agreeing to extend their bid prices for an additional twelve (12) months. The extension will expire on May 16, 2020.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 03/19/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A