Meeting Type: BCC Regular Meeting
Meeting Date: 5/7/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Todd Stewart, Architect
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-33 - Interior Renovations of Courtroom No. 7 in the Baldwin County Courthouse Located in Bay Minette, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award Bid #WG19-33 - Interior Renovations of Courtroom No. 7 in the Baldwin County Courthouse Located in Bay Minette, Alabama to the lowest bidder, E-J Builders, Inc., in the base bid amount of $128,170.00; Construction Time: 10 weeks, and authorize the Chairman to execute all necessary documents.
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/20/2018 meeting: Approved the fee proposal received for architectural services from Adams Stewart Architects, LLC, for the remodel of Courtroom No. 7 in the Baldwin County Courthouse located in Bay Minette, Alabama in the amount of 9% of the cost estimate plus normal reimbursable expenses, and authorized the Chairman to execute the fee proposal.
03/06/2019 meeting: Approved the final design of the Baldwin County Courthouse Courtroom No. 7 Remodel located in Bay Minette and authorized the Purchasing Director and Architect to bid the project.
Background: Bids were opened in the Purchasing Conference Room on April 15, 2019, at 2:00 P.M. Three (3) bids were received. The lowest bid was received from E-J Builders, Inc., in the base bid amount of $128,170.00. The Architect, Todd Stewart, has reviewed the bid responses and submitted the certified Bid Tabulation. The Architect estimated the construction cost for this project to be $150,000.00. Recommend the Commission award the bid to the lowest bidder, E-J Builders, Inc., as per the attached Bid Tabulation.
Two Hundred Ninety-two (292) Vendors registered on the County website and were notified by email as well as sent a postcard, via U.S. Postal Service notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: $128,170.00
Budget line item(s) to be used: 51988.5150.01
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/07/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A