Meeting Type: BCC Work Session
Meeting Date: 5/14/2019
Item Status: New
From: Wayne A. Dyess, County Administrator
Submitted by: Miranda N. McKinnon, Administrative Support Specialist
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ITEM TITLE
Title
Voting Precinct No. 43 - Use of 3Circle Church as a Voting Place
Body
STAFF RECOMMENDATION
Recommendation
To provide for the continued use of the Voting Place for Voting Precinct 43, take the following actions:
1) Authorize the execution of an Agreement between the Baldwin County Commission and 3Circle Church to accomplish the parameters set forth in said Agreement. This Agreement shall commence on June 18, 2019 and expire on June 18, 2022; and
2) Authorize the Baldwin County Parks Division to accomplish external grounds cleaning on the grounds of the Voting Place for Voting Precinct No. 43 after an election; and
3) Authorize an expenditure not to exceed $235.00 from the Baldwin County Elections Miscellaneous fund 51910.5219 to accomplish the provision of professional cleaning services in the Voting Place for Voting Precinct No. 43 after any election.
End
BACKGROUND INFORMATION
Previous Commission action/date: June 7, 2016
Background: The current Agreement between the Baldwin County Commission and 3Circle Church, for the use of the church as a Voting Place and provision of professional cleaning services, will expire on June 18, 2019.
Staff requests the Commission execute an Agreement with 3Circle Church to provide for its continued use as a Voting Place for Voting Precinct No. 43. Staff has verified that Executive Pastor Blake Stanley is agreeable to a new Agreement.
June 7, 2016, Regular Meeting:
1) Authorized the execution of an Agreement between the Baldwin County Commission and 3Circle Church to accomplish the parameters set forth in said Agreement; and
2) Authorized the Baldwin County Parks Division to accomplish external grounds cleaning on the grounds of the Voting Place for Voting Precinct No. 43 after an election; and
3) Authorized an expenditure not to exceed $235.00 from the Baldwin County Elections Miscellaneous fund 51910.5219 to accomplish the provision of professional cleaning services in the Voting Place for Voting Precinct No. 43 after any election.
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed $235.00 each post-election (professional cleaning services)
Budget line item(s) to be used: 51910.5150
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No. Routine Agreement for Voting Place.
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Send Correspondence to:
Executive Pastor Blake Stanley
Attn: Debbie Taylor, Administrative Assistant
3Circle Church
10274 State Highway 104
Fairhope, Alabama 36532
Additional instructions/notes: N/A