Meeting Type: BCC Work Session
Meeting Date: 5/14/2019
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-36 - Provision of Fleet Fuel Management Program for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest bidder, The McPherson Companies, Inc., for the Provision of the Fleet Fuel Management Program as follows:
ON-SITE FUELING
Service Fee for on-site Fuel Management Program
Product Service Fee
Unleaded $0.045 / gal.
Diesel $0.045 / gal.
INFORMATION PURPOSES
OFF-SITE FUELING
Product OPIS Service Total Taxes Total Bid Price
Average Fee (not exempted) (per gallon)
Unleaded $2.1083 $0.10 $0.0311 $2.2394
Diesel $2.1141 $0.10 $0.0311 $2.2452
***Prices quoted are good for 5/2/19 average rack price***
End
BACKGROUND INFORMATION
Previous Commission action/date:
04/16/19 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the provision of the fleet fuel management program and; 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on May 6, 2019, at 1:30 P.M. Two (2) bid were received. The lowest bid was received from The McPherson Companies, Inc. This is a three (3) year bid. Recommend the Commission award the bid to The McPherson Companies, Inc., as listed above. Bid Tabulation attached.
Thirty-Six (36) Vendors registered on the County website and were notified by email as well as sent a postcard, via U.S. Postal Service notifying them of the solicitation.
FINANCIAL IMPACT
Total cost of recommendation: approximately $71,000.00 yearly
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/21/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A