Meeting Type: BCC Regular Meeting
Meeting Date: 5/21/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Solid Waste Director/Ed Fox, Landfill Manager
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG17-21 - Provision of Aftermarket Heavy Duty Truck Parts for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Bid #WG17-21 - Provision of Aftermarket Heavy Duty Truck Parts with Fleet Pride, Inc., for an additional twelve (12) months at the same prices and terms as stated in the original bid award dated June 22, 2017. The bid extension will expire on June 22, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date:
05/16/2017 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Aftermarket Heavy Duty Truck Parts; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
06/22/2017 meeting: Awarded the bid to the lowest responsible bidder, who met all the specifications, Fleet Pride, Inc., for the Provision of Aftermarket Heavy Duty Truck Parts as per the attached Award Listing.
05/15/2018 meeting: Extended Bid #WG17-21 - Provision of Aftermarket Heavy Duty Truck Parts with Fleet Pride, Inc., for an additional twelve (12) months at the same prices and terms as stated in the original bid award dated June 22, 2017. The bid extension will expire on June 22, 2019.
Background: The Solid Waste Department is requesting that the Commission extend the bid for the Provision of Aftermarket Heavy Duty Truck Parts that was awarded to Fleet Pride, Inc., on June 22, 2017, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Fleet Pride, Inc., who was awarded the bid, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The current bid prices are attached. The extension will expire on June 22, 2020.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/21/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A