Meeting Type: BCC Regular Meeting
Meeting Date: 5/21/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Chief Deputy, Anthony Lowery/Connie Dudgeon, Finance Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG19-22A - Provision of Uniforms for the Baldwin County Sheriff's Office and Corrections Center
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest responsible bidder, who met the specifications, Galls, LLC, per the attached Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
04/02/19 Meeting: 1) Awarded the bid to the lowest responsible bidders who met the specifications, Leo’s Uniforms & Supply; Bob Barker Co., Inc.; Uniforms and More, LLC; Galls, LLC; and The Golden Standard Uniform Co. per the attached Award Listings; and 2) Approved the attached specifications and authorized the Purchasing Director to re-bid the items that did not meet the specifications and authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
02/05/19 meeting: 1) Approved the specifications for the Provision of Uniforms for the Baldwin County Sheriff’s Office and Corrections Center and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on
April 18, 2019, at 1:30 P.M. Two (2) bids were received. The award recommendations are to the lowest responsible bidder, who met the specifications as per the attached Award Listing per line item. Several of the items required samples and brochures to be submitted so the Sheriff’s Department could make sure that uniform matches their current uniforms. The Golden Standard did not submit their brochures that were required in the bid specifications. Recommend the Baldwin County Commission award the bid to the lowest responsible bidder, Galls, LLC. Bid Tabulation attached.
One Hundred and Seventy-Four (174) Vendors registered on the County website were notified by email and sent by postal service a postcard notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: 52100 & 52200
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/21/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A