Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2019
Item Status: New
From: Ronald J. Cink, Budget Director
Submitted by: Christie Davis, Senior Budget Accountant
______________________________________________________________________
ITEM TITLE
Title
Appropriation of Public Funds
Body
STAFF RECOMMENDATION
Recommendation
Approve the following changes to the process of appropriating public funds:
1) For the Fiscal Year 2020 Budget Process and forward, approve changes to the appropriation agreements using the following schedule. Instead of the agreements requiring a written report of activities for the appropriation period for all appropriations, regardless of the amount of funding requested, use the following schedule:
$5,000 or less - written report of activities for the appropriation period.
$20,000 or less - written report of activities for the appropriation period and an annual report that includes the appropriation period.
$20,001 or more - written report of activities for the appropriation period, an annual report that includes the appropriation period, and a copy of the most recent audited financial statements (must not be older than 2 years prior to the appropriation period).
2) For Fiscal Year 2021 forward, approve the creation of an online grant management system with application guidelines TBD at a later date. Additionally, for Fiscal Year 2021 forward, the appropriation agreements will utilize the same or a similar schedule that is being used for Fiscal Year 2020, but final details will be provided in the online grant management system.
End
BACKGROUND INFORMATION
Previous Commission action/date: 05/14/19 - Discussion only on the process for determining the annual appropriation of public funds to outside entities
Background: During work session on 05/14/19 there was a discussion only item related to the process for determining the annual appropriation of public funds to outside entities.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A