Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2019
Item Status: New
From: Brian Peacock, CIS Director/Wanda Gautney, Purchasing Director
Submitted by: Brian Peacock, CIS Director
______________________________________________________________________
ITEM TITLE
Title
Tyler Technologies - License and Service Agreement
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to sign all documents related to the purchase and installation of Tyler software and related services through a Sourcewell contract, formerly known as National Joint Powers Alliance, for the amount of $1,140,220.00 with an additional estimated travel cost of $97,270.00. Invoicing for all fees are set forth in the Investment Summary per Tyler Technologies’ Invoicing and Payment Policy attached in the License and Services Agreement. (Contract is effective upon full execution.)
End
BACKGROUND INFORMATION
Previous Commission action/date: Moved to Consent/05-14-2019
Background: During the May 14, 2019, work session, Tyler Technologies was presented to the Baldwin County Commission. Tyler Technologies provides local governments with innovative, fully integrated software and services to help them become more efficient, accessible, and responsive to the needs of the public.
The Software and related services will be purchased off the Sourcewell Joint Purchasing Contract. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by Sourcewell that all Alabama entities may use the Sourcewell contracts as long as we verify whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the Software and related services are not available on the State of Alabama contract. Alabama Department of Public Examiners letters approving Baldwin County Commission to use Sourcewell and NJPA Contracts attached.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): mail License and Service Agreement as well as Sales Quote to:
Tyler Technologies, Inc.
One Tyler Drive
Yarmouth, ME 04096
Attention: Chief Legal Officer
Additional instructions/notes: N/A