Meeting Type: BCC Regular Meeting
Meeting Date: 6/18/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Zach Hood, EMA Director/Danon Smith, EMA Planning & Grants Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-37 - Purchase of Ninety (90) Jersey Barriers for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject the bid received and authorize the Purchasing Director to re-bid for the purchase of ninety (90) Jersey barriers and;
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/03/2018 meeting: Approved and executed the Fiscal Year 2018 Homeland Security Grant Agreement (#8LOC) with the Alabama Law Enforcement Agency (ALEA) on behalf of the Gulf Shores Police Department to purchase the necessary equipment to include two 7’ x 20’ flatbed trailers and Jersey wall barriers. The term of the agreement shall commence on November 1, 2018, and end December 1, 2019.
05/07/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase of ninety (90) Jersey barriers and;
2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on May 29, 2019, at 2:00 p.m. One (1) bid was received. The bidder, Tamis Corporation, is an out of state vendor not registered with the Alabama Secretary of State as a foreign corporation to do business in the State of Alabama per Code Section 10A-1-7.01. Therefore, the Purchasing Director is requesting that the Commission reject the bid and authorize staff to re-bid for the purchase of the ninety (90) Jersey barriers.
One Hundred Forty (140) Vendors registered on the County website and were notified by email as well as sent a postcard via U. S. Postal Service notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/18/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Bids
Additional instructions/notes: N/A