Meeting Type: BCC Regular Meeting
Meeting Date: 6/18/2019
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of Four (4) Copy Machines for Various Baldwin County Commission Departments
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreements with Sharp Electronics Corporation for the rental of four (4) new copy machines off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Baldwin County Administration Dept. - Bay Minette
Model: Sharp MX-6071
Price: $246.27
Excess Charge/copy: B/W $0.0054/copy Color $0.0400/copy
Baldwin County Budget/Purchasing Dept. - Bay Minette
Model: Sharp MX-60701
Price: $233.92
Excess Charge/copy: B/W $0.0054/copy Color $0.0400/copy
Baldwin County Building Inspection Dept. - Foley
Model: Sharp MX-60701
Price: $214.97
Excess Charge/copy: B/W $0.0054/copy Color $0.0400/copy
Baldwin County Building Inspection Dept. - Fairhope
Model: Sharp MX-6071
Price: $210.91
Excess Charge/copy: B/W $0.0054/copy Color $0.0400/copy
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The current rental agreements for the four (4) copy machines located in various County Departments are expiring. Sharp Electronics Corporation has submitted the rental agreements to replace the current machines with new machines. The rental agreements are for thirty-six (36) months and will be rented off the State of Alabama bid and will include all supplies, toner and developer for the machines shown on the attached list. Cost savings to the County of $320.93 per month.
FINANCIAL IMPACT
Total cost of recommendation: $906.07 per month
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
State Alabama Contract Standard Rental Agreement
Reviewed/approved by: David Conner
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/18/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A