Meeting Type: BCC Regular Meeting
Meeting Date: 7/2/2019
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Anu Gary, Administration/Records Manager
______________________________________________________________________
ITEM TITLE
Title
Consideration for Rescheduling Certain Baldwin County Commission Meetings in September 2019 and October 2019
Body
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2019-112 which approves the following:
1) The September 17, 2019, Regular Meeting of the Baldwin County Commission is rescheduled to instead, be held and conducted on Friday, September 20, 2019, at 8:30 a.m., in the County Commission Chambers in the Baldwin County Administration Building as located at 322 Courthouse Square, Bay Minette, Alabama.
2) The October 17, 2019, Road and Bridge Division Meeting of the Baldwin County Commission is rescheduled to instead, be held and conducted on Friday, October 25, 2019, at 8:30 a.m., in the Auditorium in the Baldwin County Central Annex Building as located at 22251 Palmer Street, Robertsdale, Alabama.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The September 2019, Regular Meeting of the Baldwin County Commission will need to be rescheduled due to Commissioners being out of town.
The October 2019, Road and Bridge Division Meeting of the Baldwin County Commission will need to be rescheduled due to the County Engineer being out of town.
Alternate meeting dates were discussed at the June 12, 2019, work session and at this time, staff is bringing forward the agenda item to officially reschedule the meeting.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Time Sensitive - See below
Individual(s) responsible for follow up: Administration:
Send Public Notice to Media/BCC Contacts
Upload Notice to county website
Post Notices at courthouse and facilities
Update Legistar calendar/Insite online meetings calendar
Update Upload Log
Update 4BCC Outlook Calendar and send invites out again
Upload fully executed Resolution to BCAP
Notify:
1) Court Reporter (calendar update, email/text, need confirmation)
2) CIS staff for meetings (email)
3) QuickCaption for closed captioning (email, need confirmation)
4) SandsTech for audio/video (email, need confirmation)
5) Facility Coordinator for meeting rooms if necessary
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A