Meeting Type: BCC Regular Meeting
Meeting Date: 7/2/2019
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Matthew Brown, BRATS Director of Transportation
Submitted by: Chandra Middleton, Assistant Director of Transportation
______________________________________________________________________
ITEM TITLE Title
Authorization to Auction Three (3) Baldwin Regional Area Transit System Vehicles on Govdeals.com
Body
STAFF RECOMMENDATION
Recommendation
Approve Baldwin Regional Area Transit System (BRATS), thru the Clerk Treasurer, to auction the three (3) BRATS buses listed below on Govdeals.com at a minimum bid price of $1,500.00 per vehicle with allowable bids in $250.00 increments:
Vehicle Vehicle Mileage as Bill of Seat
Vehicle # Year Vehicle Model Vehicle Vin Type of 04/2019 Tag # Sale Date Capacity Condition
7 2007 FREIGHTLINER 4UZAACBW07CY89116 RAIL 158,660 35980 2/2/2007 22 Poor
59 2007 FORD 1FDWE35L17DB36569 MV 149,400 25206 9/27/2007 11 Poor
66 2007 FORD 1FDWE35L87DB36567 MV 153,050 26684 11/6/2007 11 Poor
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BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The three (3) transit vehicles requested for auction are no longer roadworthy and have met the needed requirements of the Federal Transit Administration for disposal. On April 26, 2019, BRATS Director of Transportation, Matthew Brown requested approval from the Alabama Department of Transportation for the disposal of these vehicles and received approval on June 7, 2019 for said disposal. BRATS may deduct a handling fee in the amount of $500.00 or ten percent (10%) of the proceeds, whichever is less, of any vehicle valued at more than $5,000.00, to defray expenses associated with this activity. If the vehicle is valued at less than $5000.00: all proceeds from the disposal will remain with BRATS and should be used to reduce the cost associated with the purchase of a new transit vehicle, or other operating expenses. If the vehicle is valued at more than $5,000.00: after the subtracted handling fee for each vehicle, then the remaining auction proceeds will be divided with 80% reimbursed to Alabama Department of Transportation.
FINANCIAL IMPACT
Total cost of recommendation: Auction proceeds are estimated to be approximately $6,000.00.
Budget line item(s) to be used: 143.61200
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Yes; Alabama Department of Transportation original provided a deadline of 45 days from the letter dated June 7, 2019.
Individual(s) responsible for follow up: Makayla Shiver, in Accounting
Chandra Middleton, BRATS Assistant Director of Transportation.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Makayla Shiver, in Accounting will coordinate the auctioning of these vehicles thru Govdeals.com and will forward any needed reimbursement to the Alabama Department of Transportation to:
Mr. D. E. Phillips, Jr. P. E.
Local Transportation Bureau, Transit Section
1409 Coliseum Blvd.
Montgomery, Alabama 36110
Chandra Middleton, Assistant Director of Transportation will provide required documentation to accounting for the auction. BRATS will also prepare the vehicles for auction, pick up, and show the vehicles to bidders upon bidders request at the Robertsdale BRATS main office.
Additional instructions/notes: N/A