Meeting Type: BCC Work Session
Meeting Date: 7/16/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/ Todd Stewart, Adams Stewart Architects
Submitted by: Wanda Gautney
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ITEM TITLE
Title
Competitive Bid #WG19-33 - Interior Renovations of Courtroom No. 7 in the Baldwin County Courthouse Located in Bay Minette, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $1,923.15 with E-J Builders, Inc., for the Interior Renovations of Courtroom No. 7 in the Baldwin County Courthouse Located in Bay Minette, Alabama and authorize the Chairman to execute Change Order.
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/20/2018 meeting: Approved the fee proposal received for architectural services from Adams Stewart Architects, LLC, for the remodel of Courtroom No. 7 in the Baldwin County Courthouse located in Bay Minette, Alabama in the amount of 9% of the cost estimate plus normal reimbursable expenses, and authorized the Chairman to execute the fee proposal.
03/06/2019 meeting: Approved the final design of the Baldwin County Courthouse Courtroom No. 7 Remodel located in Bay Minette and authorized the Purchasing Director and Architect to bid the project.
05/07/2019 meeting: Awarded Bid #WG19-33 - Interior Renovations of Courtroom No. 7 in the Baldwin County Courthouse Located in Bay Minette, Alabama to the lowest bidder, E-J Builders, Inc., in the base bid amount of $128,170.00; Construction Time: 10 weeks, and authorized the Chairman to execute all necessary documents.
Background: The Architect, Todd Stewart is submitting for Commission approval Change Order #1 in the amount of $1,923.15 for work that was uncovered during demolition process as listed on the attached memo from the Architect. The original construction cost is $128,170.00 including Change Order #1 the new cost will be $130,093.15.
FINANCIAL IMPACT
Total cost of recommendation: $1,923.15
Budget line item(s) to be used: 51988.5150.01
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/16/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A