Meeting Type: BCC Work Session
Meeting Date: 7/9/2019
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Brian Peacock, CIS Director
______________________________________________________________________
ITEM TITLE
Title
Sands Tech AV, LLC, Request for Termination of Contract
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve request from Sands Tech AV, dated June 27, 2019, to exercise the 30-day termination clause (XVIII. Termination of Services) as stated within the active video broadcast contract between Baldwin County Commission and Sands Tech AV.
2) Authorize the Chairman to notify Sands Tech AV, LLC, of Commission’s approval of the termination, effective July 27, 2019.
The Communications and Information Systems (CIS) staff will assume production of the regularly scheduled meetings starting July 14, 2019.
End
BACKGROUND INFORMATION
Previous Commission action/date: extend Contract 11/6/2018
Background: The Baldwin County Commission approved the attached Agreement for Professional Services between the Commission and Sands Tech AV, LLC for audio and video services. This agreement became effective on November 7, 2017 with a twelve-month term and an option to renew upon agreement of both parties for two additional twelve-month periods, not to exceed thirty-six months. During its regularly scheduled meeting held on November 6, 2018, the contract with Sands Tech AV, LLC for audio and video services was extended for an additional twelve months at the same terms and conditions as stated in the original contact awarded on October 17, 2017.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
no
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? no
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administrator to submit letter of approval to:
Mr. Dave Sands
Sands Tech AV, LLC
6192 Basswood Blvd.
Pensacola, Florida 32526
Additional instructions/notes: N/A