Meeting Type: BCC Regular Meeting
Meeting Date: 7/16/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG18-36 - Provision of Fiber Optic Network-Maintenance and Locates for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Bid #WG18-36 - Provision of Fiber Optic Network-Maintenance and Locates with Two-Way Communications, Inc., d/b/a 2-Way, Inc., for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on September 18, 2018. The Contract extension will expire on September 18, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date:
08/07/2018 meeting: 1) Approved the specifications for the Provision of Fiber Optic Network-Maintenance and Locates and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division
Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
09/18/2018 meeting: Awarded the bid to the lowest bidder, Two-Way Communications, Inc., d/b/a 2-Way, Inc., as per the attached Award Listing for the Provision of Fiber Optic Network-Maintenance and Locates and authorized the Chairman to execute the Contract. (Contract is effective immediately upon the same date as its full execution for twelve (12) months.)
Background: CIS Department is requesting that the Commission extend the bid for the Provision of Fiber Optic Network-Maintenance and Locates that was awarded on September 18, 2018, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Two-Way Communications, Inc., who was awarded the bid has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The Contract extension will expire on September 18, 2020. Award Listing and Contract attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $5,583.33/month; per year $66,999.96
Budget line item(s) to be used: 51101.5229.04
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/16/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A