Meeting Type: BCC Work Session
Meeting Date: 7/23/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Zach Hood, EMA Director/Danon Smith, EMA Planning & Grants Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-37A - Purchase of Ninety (90) Jersey Barriers for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest bidder, The Tamis Corporation, for the purchase of ninety (90) jersey barriers as per the attached Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/03/2018 meeting: Approved and executed the Fiscal Year 2018 Homeland Security Grant Agreement (#8LOC) with the Alabama Law Enforcement Agency (ALEA) on behalf of the Gulf Shores Police Department to purchase the necessary equipment to include two 7’ x 20’ flatbed trailers and Jersey wall/barriers. The term of the agreement shall commence on November 1, 2018, and end December 1, 2019.
05/07/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase of ninety (90) Jersey barriers and;
2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
06/18/2019 meeting: 1) Rejected the bid received and authorized the Purchasing Director to re-bid for the purchase of ninety (90) Jersey barriers and; 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on July 10, 2019, at 2:30 p.m. Three (3) bids were received. The lowest bid was received from The Tamis Corporation in the total amount of $31,181.20 for the purchase of the ninety (90) jersey barriers. The equipment is being funded from the Homeland Security Grant with the Alabama Law Enforcement Agency on behalf of the Gulf Shores Police Department in the amount of $45,683.00 for the purchase of the jersey barriers and two (2) trailers. Recommendation is to award the bid to the lowest bidder, The Tamis Corporation, as per the attached Award Listing. Bid Tabulation attached for review.
One Hundred Thirty-Eight (138) Vendors registered on the County website and were notified by email as well as sent a postcard via U. S. Postal Service notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: $31,181.20
Budget line item(s) to be used: 70175.5214
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/06/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A