Meeting Type: BCC Work Session
Meeting Date: 8/13/2019
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Annual Advertising Contract with Gulf Coast Newspapers for Fiscal Year 2019-2020
Body
STAFF RECOMMENDATION
Recommendation
Approve the Annual Advertising Contract with Gulf Coast Newspapers for the Baldwin County Commission and Gulf Coast Newspapers for display and legal advertising rates for all departments of the Baldwin County Commission as follows:
Legal Advertising Display Rates
Based on $11.50 pci (per column inch) rate for all papers
Legal Advertising Per Word Rates
$.32 (cents) per word with each additional run date
The Contract will be effective and commence September 3, 2019, for a term of one year, expiring September 3, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date: July 24, 2018 - last contract approval date
Background: This is an annual contract with the Gulf Coast Newspapers. The rates for 2019-2020 are slightly higher due to the cost of ink, print materials, paper, plates etc., postage and the fact that the County cut back on a very large volume of print (over $60,000).
FINANCIAL IMPACT
Total cost of recommendation: Depends on volume of ads
Budget line item(s) to be used: Various departments’ budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? No
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
April Wallace
april@gulfcoastmedia.com <mailto:april@gulfcoastmedia.com>
[email only]
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A